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Human Resources Generalist/Payroll Specialist

Employer
Jamestown Regional Medical Center
Location
Jamestown, ND
Salary
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Job Details

Overview

Under the supervision of the Human Resources Manager, performs and provides technical support, accounting, record maintenance, payroll, licensure, and general office functions within the Human Resources Department.

Full-time, benefited position working 72-80 hours per two week pay period. Days of work are Monday - Friday with hours from 7:45 am - 4:15 pm.

Responsibilities

Payroll
  • Prepare, analyze and implement payroll transactions in a timely manner such as processing new hires, terminations, status changes, paid time off, short term disability, deduction and withholding authorizations, direct deposit accounts, and application of benefit deductions.
  • Process new hires in payroll software and work with the Human Resource Generalist/Benefit Specialist on management of checklists to ensure all information needed to process pay is obtained and licensure tracking is in place.
  • Ensures compliance with USCIS Form I-9 Employment Eligibility Verification; periodically audits Forms I-9.
  • Perform all phases of the bi-weekly payroll processing cycle in accordance with facility policies and FLSA guidelines to include payroll balancing and required reporting in an accurate and timely manner.
  • Monitor federal, state and FICA taxes, employee benefit contributions, garnishments, and other deductions to ensure accuracy of individual pay.
  • Responsible for processing Year-End close requirements including processing and distribution of annual W-2 forms.
  • Work closely with Finance on review and reconciliation of bi-weekly, monthly, quarterly and year-end reporting and tax filings.
  • Maintain a payroll procedure manual.
  • Responsible for payroll system maintenance.
  • Serve as primary contact for Sanford Health Payroll Implementation for payroll software requests and resolutions.
  • Assist the Human Resource Compensation and Benefits Analyst in developing recommendations to modify or change payroll programs, procedures, and policy.
  • Coordinate communication tools to ensure staff has a thorough understanding of the payroll process.
  • Reconcile benefit accounts and benefit premium statements from insurance companies.
  • Research and respond to inquiries from employees and leaders regarding paychecks, deductions, accruals, and related wage and time questions.
  • Process unemployment claims.
  • Process employment verification requests.
  • Responsible for the maintenance of a variety of files and recordkeeping systems including policies directly related to payroll and Time and Attendance.
  • Assist in the annual market and merit review process to include salary survey completion, salary increase transactions within payroll system, and communication of annual increases to staff.



Time and Attendance
  • Responsible for the audit of Time and Attendance issues to ensure policies related to Time and Attendance are being addressed each bi-weekly pay period. Responsible to communicate any issues or concerns to the manager and respective Vice President.
  • Mange the bi-weekly time and attendance close process to include monitoring transaction errors, requests, and approvals. Audit department transactions for accuracy and work with managers to resolve issues prior to close.
  • Serves as an expert on running Time and Attendance reports and the distribution of appropriate reports to managers.
  • Serve as primary contact for Sanford Health Payroll Implementation for time and attendance requests and resolutions.
  • Responsible to train new staff and current staff and answer Time and Attendance questions, assisting both managers and employees.
  • Conduct in-service meetings regarding Time and Attendance at individual department meetings if requested.



Learning
  • Responsible for the learning management system including the design and production of learning modules for both new hires and organization wide annual learning. Coordinate the annual roll out of content along with assisting managers in the creation of new learning tools and resources within our learning management software. Ensure Education Policy is current and accurately reflects coursework requirement for clinical and non-clinical staff.
  • Maintains contract staff and students in the learning gateway for SanfordLearn.



Employee Safety
  • Responsible for review and management of employee work place incidents through the on-line incident reporting system.
  • File incidents and first report of injury (FROI) with Workforce Safety and Insurance. Maintains worker's compensation files in Human Resources.
  • Serve as qualification expert for OSHA incident tracking and maintain annual OSHA 300A form.
  • Coordinates with the employee's supervisor the return to work program, documenting a return to work plan for an employee with an injury or extended illness.
  • Assist the Quality Coordinator with worker's compensation post-exposure claims.
  • Coordinate WSI LMS Driver Safety with Quality Coordinator.
  • Work closely with the Human Resource Compensation and Benefits Analyst on work place incident management, policy and procedure review, cost containment programs, and risk reduction.



Employee Engagement
  • Responsible for employee service award program and retirement process including the monitoring of paying out bonuses for providing advance notice of retirement.


Additional Duties
  • Maintain employee confidence and protect operations by keeping personnel data confidential.
  • Maintain personnel files.
  • Responsible for updates and accuracy of content on the Human Resources page of TheCore. Focus on payroll and Time and Attendance communication.
  • Assist with and monitor the annual budget for the Human Resources Department. Ensure all invoices are log, coded and submitted to Finance in a timely manner.
  • Assists with annual assessment process by working in cooperation with Human Resource Generalist/Benefit Specialist.
  • Act as backup to the Human Resources staff when absent or necessary.
  • Responsible to ensure hospital's official bulletin board and HR office displays are up to date and in accordance with local, state, and federal regulations.
  • Attend local, regional, and national conferences on a rotational basis.
  • Orders office supplies for Human Resource department as requested.
  • Serve on JRMC Committees as needed
  • Performs other related duties as assigned or requested.
  • Ability to use media equipment such as scanners, digital cameras, sound records, video equipment, and computerized overhead projection.
  • Assist in the distribution of incoming mail on a daily basis.


Qualifications

Bachelor of science degree in Accounting, Business Administration, or Human Resource Management preferred.

Two to four years in a responsible payroll/benefit and welfare plan related experience required. Worker's Compensation experience beneficial. Proficiency with spreadsheet, word processing, and database software applications.

Company

Some of the benefits of working at JRMC include:

  • competitive salary
  • immediate benefit package: medical insurance with two plans, life insurance, flex plans, health savings account (HSA), long-term disability
  • contributed 401K retirement plan
  • paid time off (PTO) including short term disability
  • vision & dental plans
  • critical illness & accidental packages
  • BeHealthy, employee health discount
  • employee fitness program generous
  • flexible scheduling
  • wage increases
  • annual service award
  • continued education and training

JRMC provides the opportunity for development by empowering employees to communicate the resources needed to perform tasks effectively and efficiently.

Company info
Website
Telephone
(701) 952-4813
Location
2422 20th Street SW
Jamestown
North Dakota
58401
United States

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