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Automate Your Hiring Process

Written by: Rikka Brandon
Published on: Jun 4, 2018

Person working at a computer picture

You’re an entrepreneur – which automatically makes you one of the busiest people on the face of the Earth. Am I right?

So when the time comes to bring a new employee or team member on board, it’s critical you have some sort of automated system in place. This system will enable you to find your right person efficiently… without taking time out of your already way-too-busy day. It’s so easy, you can set it all up in about 5 minutes. Here’s how it works:

Your Two-Step Automated Hiring Process Step 1:

Create an email address for resumes to go to. If you need to, I suggest upgrading to an email provider that will let you use your URL. looks a lot better to a candidate than Candidates won’t usually jump to work for someone who can’t afford (or can’t figure out) to have their URL as their email address.

Step 2:

Set up an autoresponder that lets the candidates know what they can expect. This serves the dual purpose of letting them know you got their resume, and as a rejection letter for the candidates you won’t be interviewing.

Here’s an example:


Subj: Thank you! We appreciate your interest in our opening. We will be reviewing resumes within 10 days of their receipt and will be contacting qualified candidates to arrange the next step in the process. If you don’t hear from us within 14 days of your submittal, please assume that we are pursuing candidates who fit our needs more closely. We appreciate your interest in our company. You can learn more at (insert link to website or if there is a hiring specific area – link to that). Have a great day! Signature *This email box is not monitored – so please don’t reply to this message to check on the status of your application.


See how easy that was?

Now you have all your applications safely in one location, each applicant knows their resumé has been received, and there’s no need to draft a formal rejection letter. Boom! For more quick ways to speed up your hiring, check out my 10-second resume review tutorial, and the selection-streamlining RYG system.

No more wasted time! Keep these tips in your back pocket for the next time you’re ready to bring on new talent – stress-free.

Or better yet, get my Hiring Hacks ebook, it's packed with tips and it's free!



Rikka Brandon is the author of the best-selling book Hire Power: Everything Entrepreneurs Need To Know To Hire Awesome People. She’s the creator of the Hire Power Program, an online program designed to help small businesses build a rock-solid recruiting strategy and stop settling when they hire. She’s the Founder of and  Building Gurus. Rikka is the go-to girl for growth-minded entrepreneurs and forward-thinking business leaders and is considered as the USA’s Top Hiring Expert for Small Businesses.