Academic Assistant

North Dakota State University   Fargo, ND   Full-time     Education
Posted on July 5, 2024
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The Department of Plant Sciences is recruiting for an Academic Assistant position. This position in the largest department in the College of Agriculture supports and provides assistance to faculty with teaching and advising responsibilities; interacts with undergraduate students and provides them with administrative guidance and answers inquiries; prepares and maintains scholarship information for the department; and provides office support for faculty, staff and students in our mission of teaching, research and Extension.

Responsibilities include, but not limited to:

Provide administrative support to faculty with a teaching appointment within the department.
  • Provide comprehensive administrative support to faculty members with teaching appointments within the department in their duties as undergraduate advisors
  • Update and maintain undergraduate and graduate course offerings
  • Manage Student Experience Course Surveys (SECS)
  • Coordinate dissemination of information regarding PLSC undergraduate teaching and research fellowships to students and contacts at the School of Education
  • Familiarity with all CC portals concerning student information
  • Assist faculty with CC portals concerning student information
Scholarship Management:
  • Prepare and maintain scholarship information for the department
  • Compile departmental scholarship lists indicating available funds for award
  • Liaise with NDSU Development Foundation regarding submission of scholarship funds, Memos of Understanding, and related inquiries
  • Schedule and coordinate scholarship committee meetings for various disciplines within the department
  • Update and compile scholarship data from NDSU Academic Scholarship system after application deadlines
General Administrative Support:
  • Provide administrative support for PLSC faculty and staff, including greeting visitors and students
  • Manage inquiries and direct office visitors to appropriate individuals in a high-traffic front desk area
  • Serve as backup to other administrative staff during absences or peak workloads
  • Perform tasks requiring independent judgment and initiative when necessary
  • Sort and distribute departmental mail, prepare outgoing mail, and prepare FedEx shipments as needed
  • Perform other duties as assigned
Advertised Salary: $48,000+/yr

Minimum Qualifications:
  • Vocational School certificate/diploma in business career training OR three years of working experience in a fast-paced office environment
  • Accurate and efficient word processing skills to include knowledge and experience using Microsoft Office software (word processing, PowerPoint, spreadsheet, database); ability to quickly learn new or updated computer software
  • Knowledge of general office practices
  • Detail oriented and good organizational skills. Demonstrated ability to problem-solve effectively
  • Ability to handle responsibilities requiring independent judgment with minimum supervision
  • Ability to deal with the public in a professional and courteous manner
  • Cooperate with others as needed; self-starter
  • Punctual, dependable, motivated
Preferred Qualifications:
  • B.S. degree in Business, Communications or related discipline
  • Knowledge of university policies and procedures
  • Knowledge of CampusConnection/PeopleSoft
  • Experience working with a diverse group of students, faculty, and staff
Applicant Materials Required :

Please submit an application letter addressing the qualifications listed. Provide a resume and the names of three references from most recent positions.

Advertised Salary: $48,000+/yr


NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include: wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include: supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.

NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.

NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.

No Smoking Notice :

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Diversity Statement:

NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university. We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another. NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation. Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.

Reasonable Accommodation Information

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or .