Program Assistant

North Dakota State University   Bismarck, ND   Full-time     Education
Posted on July 3, 2024
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Description & Details:

The Upper Great Plains Transportation Institute invites applications for an Administrative Technician position in our Bismarck, ND office. The UGPTI offers an exciting opportunity to pursue administrative and event-coordinating activities that revolve around transportation professionals. The candidate seeking to join us for this position will be involved in a wide range of administrative and program management duties for our Bismarck office. The individual will have the opportunity to utilize his/her strengths in contributing to a growing organization that focuses on providing workforce development through our local technical assistance program to transportation professionals who work in North Dakota. This is a full-time (5 days a week/40 hours) benefited position.

This position is hybrid-eligible through the NDLTAP, Bismarck office. Some travel will be required in state and out of state a few times a year.

Specific responsibilities include:

1. Perform program administrative activities, enter travel expenses, billing, networking, marketing, and operational management for NDLTAP and over-arching UGPTI efforts.

2. Serve as event coordinator for educational symposiums, conferences, and training sessions.

3. Develop and maintain operational systems to facilitate program management.

4. Perform office receptionist responsibilities (phone, office visitors, virtual) with an emphasis on customer service and follow-through.

5. Anticipate and provide office/program support to UGPTI staff and clients through various methods.

Work Schedule: TBD

Advertised Salary: $46K/+DOE

Minimum Qualifications:
  • High School diploma (or GED)
  • Administrative experience with an emphasis on project management/coordination of at least 5 years.
  • Proficient in utilizing Microsoft Office software (Word, Excel, PowerPoint, Teams) for communication, data analysis, and networking.
  • Proficient in scheduling, arranging, and coordinating educational events, symposiums, and conferences.
  • High-level written and oral communication skills to market and define program accomplishments.
  • Exceptional customer service skills and ability to interact effectively with internal and external customers.
  • Ability to prioritize and multi-task assigned duties.
Preferred Qualifications:
  • An associate's or bachelor's degree in business or related field.
  • Skill in the use of analytical tools and data analysis methods.
  • Ability to organize and compile program information into customer-friendly products.
  • Accounting experience to include invoicing and expense tracking.
  • PeopleSoft software or other accounting software experience.
This position is located in Bismarck, North Dakota.

Applicant Materials Required:
  • NDSU Online Application
  • Cover Letter
  • Resume or Vita
  • Proof of Veterans Preference
  • Official Transcripts

NDSU offers a comprehensive benefits package which includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include: wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include: supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us:

North Dakota State University is distinctive as a student focused, land-grant, research university. We educate leaders who solve national and global challenges by providing affordable access to an excellent education that combines teaching and research in a rich learning environment.

NDSU is in the highest Carnegie Classification of Institutions of Higher Education, R1, granted to the top research institutions in the country.

NDSU has offices across the state of North Dakota, and the main campus is in Fargo, on the Minnesota border. Along with Moorhead, Minnesota, Fargo forms one of the largest metropolitan centers between Minneapolis and Seattle. The community is consistently ranked as one of the best places to live.

No Smoking Notice :

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Diversity Statement:

NDSU strives to be a community of belonging, recognizing unique differences as strengths of our university. We seek to recruit and retain a diverse workforce that supports a community in which diverse populations and perspectives will know and learn from one another. NDSU values candidates who are committed to our core values of respect, inclusivity, community, creativity, excellence, impact, innovation, integrity, resilience, responsiveness, and transformation. Successful candidates will be committed to and help advance our strategic goal to create and maintain an open and respectful environment to promote inclusivity and diversity as a cornerstone of education, research, and outreach.

The Upper Great Plains Transportation Institute (UGPTI) is a research, education, and outreach center at North Dakota State University which is guided, in part, by an advisory council composed of representatives of various organizations, industries, and agencies affecting or affected by transportation. Our mission is to providing innovative transportation research, education, and outreach that promote the safe and efficient movement of people and goods. In addition our areas of concentration are:

Research - Conducting applied and advanced research in highway, transit, rail, air, and waterway transportation that addresses the critical issues of the state, region, and nation. Education - Educating the transportation workforce of tomorrow through multidisciplinary curricula that focus on transportation economics, management, infrastructure planning, mobility, and supply chain logistics. Outreach - Improving the skills and knowledge of the existing workforce through training, technical assistance, and the transfer of research results to practitioners.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.

Reasonable Accommodation Information

North Dakota State University is committed to providing access and reasonable accommodation in its services, programs, activities, education, and employment for individuals with disabilities. To request disability accommodation in the application process, please contact Human Resources at 701-231-8961 or .