Business Coordinator

Position Description:
This position will aid in the management of the budget, accounting, and HR/Payroll duties of The Challey Institute for Global Innovation & Growth and The Nice Center. The Business Coordinator will oversee all financial activity, including appropriated, non-appropriated, and development foundation funds. This position will be responsible for tasks such as payroll, fund management, policy compliance, etc. This position will also serve as the records management unit coordinator for financial records and is essential to the operation of the Institute and Center. Additionally, this position will provide administrative support to the Director of the Challey Institute.

Job duties include -
Monitor expenditures and track spending in all appropriated, local, and foundation funds.
Approve funding on all payables to ensure appropriate spending and accuracy.
Maintain and report budget balances on a periodic basis to each director and the College Business Manager
Anticipate fiscal year end dates and work with directors and The College of Business' Business Manager to plan for timely and appropriate spending of funds.
Fund reconciling, projections, and planning assistance.
Serve as purchasing agent for the Institute and Center.
Work with the Accounting Office, Budget Office, and other entities on campus on issues that arise.
Records Management.
Attend budget meetings.
Assist the directors with recruiting and hiring.
Process all position changes, rate changes, funding changes, payroll corrections, budget changes as needed.
Complete hires and terminations through manager self service.
Collect and manage position and salary details across the calendar so that necessary actions are taken at the proper time: TA/RA changes, overloads, faculty summer salary, leaves of absence, developmental leaves.
Consider the budgetary effects resulting from all payroll changes.
Comply with NDSU policy/federal policy as it pertains to various types of appointments.
Process timeslips and leave slips for hourly employees.
Maintain records related to work study awards.
Gather GA contracts to submit with payroll forms.
Oversee the termination/separation process or procedures are followed when employees leave.
Assist the Challey Institute Director with various responsibilities placed on him.
Supervise student workers and graduate assistants.
Help organize and manage Challey Institute events.
Help to organize and manage the Institute office space.
Order supplies when necessary.
Answer phones.
Maintain the Director's work appointments and scheduling.
Aid in room reservation and catering orders for meetings and events.

Minimum Qualifications:

• Bachelor's degree, with a preference for finance or accounting related degrees
• Bookkeeping/accounting experience, including experience working with accounting software
• Experience managing an office
• Proficient in Microsoft Word, Excel, and Outlook
• Proven experience in problem solving
• Attention to detail
• Organizational skills
• Ability to multi-task
• Customer service oriented
• Excellent verbal and written communication skills
• Ability to work independently and collaboratively
• Strong interpersonal skills
• Ability to prioritize duties and respond promptly to technical requests or ability to independently research and compile data
• Ability to follow policy and procedure

Preferred Qualifications:
N/A

Screening Date: 07/26/2019
Open Until Filled: No
Search Type: Internal/External Simultaneously: Open to all applicants
No Smoking Notice:
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. • 23-12-10.

EO/AA Statement:
NDSU does not discriminate in its programs and activities on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice: This position is subject to North Dakota Veteran's Preference requirements.
Location (City, State): Fargo, ND

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * Are you a North Dakota resident?
   • Yes
   • No
2. * Do you qualify for North Dakota veteran's preference?
   • Yes
   • No
3. * If yes, list exact dates of service:
   (Open Ended Question)
   
4. * Do you qualify for North Dakota disabled veteran's preference?
   • Yes
   • No
5. * How did you hear about this position?
   • Academic Department
   • Bismarck Tribune
   • CareerFargo.com
   • Chronicle of Higher Education
   • Fargo Forum
   • JobsHQ
   • Friend/Co-worker/Family member
   • Higheredjobs.com
   • Indeed.com
   • Job Service of North Dakota
   • NDSU Employee
   • NDSU Website
   • Other newspaper (Please specify below)
   • Professional Publication/Organization Website
   • University Placement Office
   • Inside Higher Education
   • Other (Please specify below)
6. If Other, please specify:
   (Open Ended Question)
   

Applicant Documents
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Other Document 1
2. Veterans Preference Claim Form (DD214)
3. Veterans Administration Letter