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Administrative Secretary

Employer
North Dakota State University
Location
Fargo, ND
Salary
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Job Details

Position Description:
Position provides secretarial assistance to the Extension Health, Nutrition and Exercise Sciences specialists and supports the work of agents/assistants throughout ND. The position works together with other units in the College of Human Development and Education to maintain functional and pleasant working conditions.

Specific duties include:
• Answer telephones, greet visitors, and provide information and directions.
• Place orders for copies, printing, and graphic/video services from Agriculture Communication
• Coordinate and track materials/orders for all projects within the unit.
• Distribute materials as requested by county staff and North Dakota consumers.
• Supervise/coordinate work assignments for work-study students.
• Track inventory and take initiative to keep project supplies and materials current.
• Make travel arrangements/reservations and coordinate expense reimbursement.
• Receive and distribute mail.
• Order supplies for Extension HNES unit.
• Record and track payments from Marketplace for curriculum and events.
• Prepare accounts payable vouchers, payroll forms and other documents for approval
• Provide office backup within unit/academic department.
• Maintain an office bookkeeping system using spreadsheets.
• Complete invoices and track payments for nutrition labeling services, etc.
• Prepare and track grant proposal transmittal forms.

Minimum Qualifications:
• Two years directly related experience in an administrative office
• Prior experience working with budgets and records management
• Microsoft Office applications knowledge
• Strong oral, written and interpersonal communication skills
• Organizational skills with attention to detail and accuracy
• Ability to multi-task
• Ability to work independently and with others
• Demonstrated high level of professionalism and confidentiality

Preferred Qualifications:
• NDSU experience
• Grant coordination/management experience
• Experience coordinating projects
• Experience managing inventory.

Screening Date: 07/25/2019
Open Until Filled: No
Search Type: Internal/External Simultaneously: Open to all applicants
Special Instructions to Applicants:
Please provide details within application of how each of the minimum qualifications are met.

No Smoking Notice:
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. • 23-12-10.

EO/AA Statement:
NDSU does not discriminate in its programs and activities on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice: This position is subject to North Dakota Veteran's Preference requirements.
Location (City, State): Fargo, ND

Posting Specific Questions

Required fields are indicated with an asterisk (*).
  1. * Are you a North Dakota resident?
    • Yes
    • No
  2. * Do you qualify for North Dakota veteran's preference?
    • Yes
    • No
  3. If yes, list exact dates of service:
    (Open Ended Question)
  4. * Do you qualify for North Dakota disabled veteran's preference?
    • Yes
    • No
  5. * How did you hear about this position?
    • Academic Department
    • Bismarck Tribune
    • CareerFargo.com
    • Chronicle of Higher Education
    • Fargo Forum
    • JobsHQ
    • Friend/Co-worker/Family member
    • Higheredjobs.com
    • Indeed.com
    • Job Service of North Dakota
    • NDSU Employee
    • NDSU Website
    • Other newspaper (Please specify below)
    • Professional Publication/Organization Website
    • University Placement Office
    • Inside Higher Education
    • Other (Please specify below)
  6. If Other, please specify:
    (Open Ended Question)

Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Veterans Preference Claim Form (DD214)
  2. Veterans Administration Letter
  3. Other Document 1
  4. Other Document 2


Company

NDSU is recognized as one of the nation’s top 108 public and private universities.

North Dakota State University is an employer of choice with a commitment to offer a well-rounded benefits package for employees and their families.

NDSU is listed at 95 among 404 public universities based on the university’s research expenditures reported to the National Science Foundation. In addition, NDSU is listed in the National Science Foundation’s top 100 in several areas, including: agricultural sciences; business management and business; communications; materials science; natural resources and conservation science; social sciences; sociology, demography, and population studies; and visual and performing arts.

Company info
Website
Location
1340 Administration Ave.
Fargo
ND
58102
United States

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