Academic Assistant

Position Description:
The academic assistant in the Department of Chemistry and Biochemistry provides support to faculty, staff and students. We are looking for a team member with a positive attitude, who is detail-oriented, has strong organization skills, and can multitask in a fast-paced, diverse department.
Duties include: * Answer department phone and respond to emails.

• Greet visitors, answer questions, direct them to appropriate individual(s).
• Distribute mail, fax and other correspondence for department.
• Update department website, department list serves, and mailbox listings.
• Assist students with course permits, monitor student enrollment.
• Order departmental supplies.
• Perform duties of telephone administrator & primary contact for work orders and parking permits.
• Complete paperwork for state fleet vehicles.
• Work with Facilities Management Staff on infrastructure issues and keys.
• Provide administrative support for faculty search process and on campus visits.
• Maintain records and departmental files.
• Compile/integrate multiple kinds of information into a usable list, form or database for use by department head, faculty and staff; e.g. course schedules, graduate student information list.
• Track Safety Training for the department.
• Provide Faculty Support- proctor exams, organize seminars, order exams.
• Assist with FedEx shipments and receive incoming packages
• Manage Student Rating of Instruction ( SROI ) process
• Scheduling and Event Coordination including seminars and symposiums. Make various arrangements for visiting speakers - i.e. make travel arrangements, hotel reservations, room reservations for talk, etc.
• Schedule appointments of prospective student visits
• Create room reservations and schedules for department listings.
• Schedule and coordinate meetings for faculty.
• Assist with special projects.

Minimum Qualifications:

• High School Diploma or GED
• Office related experience, including office computer applications, word processing, announcement and poster preparation, email, copying, letter writing and fax
• Excellent oral and written communication skills
• Demonstrated ability to work independently and meet deadlines
• Ability to interface with the public, faculty and students

Preferred Qualifications:

• Minimum two years of related administrative experience
• Familiarity with University operations
• Public relations experience

Screening Date: 09/18/2019
Open Until Filled: No
Search Type: Internal/External Simultaneously: Open to all applicants
Special Instructions to Applicants:
Please provide details of how each of the minimum and preferred qualifications have been met.

No Smoking Notice:
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. • 23-12-10.

EO/AA Statement:
NDSU does not discriminate in its programs and activities on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice: This position is subject to North Dakota Veteran's Preference requirements.
Location (City, State): Fargo, North Dakota

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Are you a North Dakota resident?
   • Yes
   • No
2. Do you qualify for North Dakota veteran's preference?
   • Yes
   • No
3. If yes, list exact dates of service:
   (Open Ended Question)
   
4. Do you qualify for North Dakota disabled veteran's preference?
   • Yes
   • No
5. * How did you hear about this position?
   • Academic Department
   • Bismarck Tribune
   • CareerFargo.com
   • Chronicle of Higher Education
   • Fargo Forum
   • JobsHQ
   • Friend/Co-worker/Family member
   • Higheredjobs.com
   • Indeed.com
   • Job Service of North Dakota
   • NDSU Employee
   • NDSU Website
   • Other newspaper (Please specify below)
   • Professional Publication/Organization Website
   • University Placement Office
   • Inside Higher Education
   • Other (Please specify below)
6. If Other, please specify:
   (Open Ended Question)
   

Applicant Documents
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Veterans Preference Claim Form (DD214)
2. Veterans Administration Letter
3. Other Document 1
4. Other Document 2