Office Coordinator

Position Description:
The individual in this position provides high-level administrative support and coordinates operational support, inclusive of student employee hiring, office processes and special projects for the IT Division and its staff. Duties include assisting division staff in scheduling meetings; coordinating and overseeing special projects, events and conferences; coordinating the division's Student Technology Services program, including recruiting, hiring and supervising the Student Employment Coordinator; assisting with work-related travel arrangements and travel expense reimbursements; ordering and maintaining office supplies, key requests and department service vehicle tags; and other tasks as assigned.

Minimum Qualifications:
• 2 or more years post-secondary education
• 2 or more years administrative support experience
• Demonstrated proficiency in current office applications/software
• Strong verbal, written and interpersonal communication skills
• Knowledge and understanding of basic HR policies and practices
• Excellent customer service skills
• Professionalism and confidentiality
• Organizational and planning skills
• Demonstrated knowledge of principles and practices of effective supervision
• Positive and energetic attitude
• Demonstrated ability to manage multiple and rapidly changing priorities calmly and efficiently
• Demonstrated ability to work independently, in a team environment, and in collaboration with others across all levels of the organization

Preferred Qualifications:
• Higher education experience
• 2-year HR degree or HR certification
• Experience using PeopleSoft or similar administrative tool

Screening Date: 09/20/2019
Open Until Filled: No
Search Type: Internal/External Simultaneously: Open to all applicants
Special Instructions to Applicants:
Please provide details within application or resume of how each of the minimum qualifications are met.

No Smoking Notice:
As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. • 23-12-10.

EO/AA Statement:
NDSU does not discriminate in its programs and activities on the basis of age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice: This position is subject to North Dakota Veteran's Preference requirements.
Location (City, State): Fargo, ND

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. Are you a North Dakota resident?
   • Yes
   • No
2. Do you qualify for North Dakota veteran's preference?
   • Yes
   • No
3. If yes, list exact dates of service:
   (Open Ended Question)
   
4. Do you qualify for North Dakota disabled veteran's preference?
   • Yes
   • No
5. * How did you hear about this position?
   • Academic Department
   • Bismarck Tribune
   • CareerFargo.com
   • Chronicle of Higher Education
   • Fargo Forum
   • JobsHQ
   • Friend/Co-worker/Family member
   • Higheredjobs.com
   • Indeed.com
   • Job Service of North Dakota
   • NDSU Employee
   • NDSU Website
   • Other newspaper (Please specify below)
   • Professional Publication/Organization Website
   • University Placement Office
   • Inside Higher Education
   • Other (Please specify below)
6. If Other, please specify:
   (Open Ended Question)
   

Applicant Documents
Required Documents

1. Cover Letter
2. Resume

Optional Documents

1. Veterans Preference Claim Form (DD214)
2. Veterans Administration Letter
3. Other Document 1
4. Other Document 2