Executive Assistant

Pay Information
Base Pay: 45000 - 55000 USD paid yearly.

Summary:
Our client, an architecture firm in the health and wellness field, is in search of an Executive Assistant that is equally detailed and well skilled with project management to join their office which is located on the West side of Madison. This opportunity is responsible for providing support to the Senior Vice President (SVP) and will include coordination with clients, scheduling, and that of event planning among other responsibilities. Offering a competitive salary, this opportunity operates Monday through Friday from 8:00 a.m. to 5:00 p.m. Candidates for this role should feel comfortable working in a fast-paced environment, able to think outside of the box, and able to act quickly on anticipatory needs.
Candidates with C-Level support experience highly encouraged to apply!

Responsibilities:

• Facilitate all executive planning and coordination for meetings, travel, reports and presentations
• Assist with the scheduling of meetings, coordination of communication, and providing research when required
• Deliver accurate, efficient, timely and thorough follow-through to accomplish administrative duties that exceed client's expectations
• Assist senior leaders to work effectively to fulfill commitments to employees, clients and the Board of Directors
• Manage assigned projects, both long term and short, providing updates as required to all vested parties
• Provide administrative support to SVP, scheduling meetings and ensuing that discretion is provided with each interaction
• Other duties as assigned

Qualifications:

• Associate degree in consulting, business, marketing-related field, or similar preferred
• 1-3 years' experience supporting senior leadership; support of business development, marketing, or consulting leadership preferred
• Proficient knowledge of Microsoft Office suite of products including Excel, Word, Visio, SharePoint, and PowerPoint
• Demonstrated proficiency with Salesforce; Pardot experience preferred
• Strong written and verbal communication skills
• Accurate data entry with a strong attention to all detail in communications
• Must be able to conduct advanced research using internet, verifying sources
• Proficiency working with data, systems, and processes across enterprise systems
• Have excellent interpersonal skills while maintaining confidentiality
• Must submit to a 7 year background check