Simulation Center Administrative Coordinator

Description

This position is responsible for assisting with the coordination of the day-to-day operations of the Simulation Center including: scheduling and the efficient use of simulation assets, organizing the operational logistics of simulation events and Center meetings, preparing/distributing materials and maintaining an inventory of  essential office and clinical/medical supplies and general staff support.

Duties & Responsibilities

• Coordinate the day-to-day operations of the Simulation Center
  • Oversees optimal utilization of the Center through event scheduling and coordination of simulation assets.
  • Assists Director and others in triaging requests to utilize the Simulation Center.
  • Assists the Director in development of strategies to enhance Center operations and programs.
  • Provides timely response to other SMHS departments requesting use of the Simulation Center.
  • Prioritizes clinical skills and simulation activities to optimize efficient use of staff and educational spaces.
  • Assists the Simulation Education Coordinator in scheduling outside staffing required for simulation events, i.e., facilitators, simulation support staff, confederates, etc. 
  • Facilitates communication regarding operations where appropriate between Center faculty/staff and faculty/staff outside the Center.
  • Provide general administrative, clerical, and staff support tasks as needed
• Assist staff to prepare and distribute needed educational and operational materials to staff, faculty and students.
  • Prepare agendas, record minutes, and follow-up on action items at weekly staff meetings.
  • Assist in editing and formatting documents or PowerPoint slides for presentations and/or publication.
  • Assist the SPPA to create, print, and electronically distribute educational schedules/materials related to simulation and clinical skills events, e.g., facilitator, staff and SP schedules, electronic lobby schedules, sign-in sheets, assessment checklists, SP scripts, etc.
  • Enter on-line clinical skills and simulation information and materials for students into Leo.
  • Administer, collect, and share post-event evaluation data with appropriate stakeholders in timely manner
  • Secure and distribute parking passes as needed and maintain distribution log.
  • Run post-exam reports in B-Line.
• Maintain operational inventories and supplies.
  • Order office supplies and equipment when needed.
  • Maintain inventory of clinical/medical supplies and order as needed.
  • Assist the Program Administrator to complete annual equipment and key inventories.
• Supervise student work study students.
  • Hires, orients, trains, and assigns duties to all work study students.

Required Competencies

• Excellent interpersonal, verbal, and written communication skills.
• Demonstrated organizational skills.
• Ability to multitask and prioritize personal workload, while meeting deadlines in a timely manner.
• Ability to be self-directed and work both independently and as a member of a team.
• Ability to assist and direct Facility, Staff, and Students in a courteous and empathetic manner.
• Ability to handle challenging or confidential matters with the utmost professionalism. 

Minimum Requirements

• Associates Degree in Communications, Health Sciences, Adult Education or related field
• 2 years of experience working in an office or academic environment.
• Experience with managing/maintaining multiple schedules.
• Experience with Microsoft Office software (Word, Outlook, PowerPoint, Excel).
• Valid Driver's License
• Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identify and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

• B.S. or B.A. Degree

Minimum Hiring Salary/Position Classification

$30,000/Full time Non-Exempt Salaried

Work Schedule/Start Date

Monday-Friday 8:00 am - 4:30 pm. Weekend work is infrequent to minimal/Start Date Nov. 2nd.

Benefits

Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.