Administrative Assistant

Location
Grand Forks, North Dakota (US)
Salary
$34,000
Posted
Oct 09, 2020
Ref
2922524
Industry
Education
Job Type
Long-Term
Hours
Full Time

Description

The primary purpose of the University of North Dakota School of Medicine and Health Sciences is to educate physicians and other health professionals and to enhance the quality of life in North Dakota. Other purposes include the discovery of knowledge that benefits the people of this state and enhances the quality of their lives.

The function of the Public Health Program is to provide graduate-level education and training in Public Health. The mission of the University of North Dakota Public Health Program is to promote health and well-being and develop a culturally aware public health workforce through innovative and collaborative approaches to education, scholarship, and service within local communities, our region and the world.

Under the supervision of the Public Health Program Manager and in coordination with the Public Health Program Assistant, INMED Administrative Assistant, and Public Health / INMED faculty and Program Director, this position provides administrative assistance support to the Public Health Program, INMED Program, faculty, staff and students. This position also provides the first point of contact for all faculty, students, staff and public.

Duties & Responsibilities

  • Provide administrative assistance to the Public Health Program and Indians into Medicine Program faculty, staff and students
    • Answer phones, greet guests, draft correspondence, direct phone calls, retrieve mail, etc.
    • Assist with collecting information and maintaining databases.
    • Maintain current and working knowledge of UND, NDUS and SMHS policies and procedures.
    • Act as first point of contact for technology trouble-shooting issues.
    • Manage department inventory (major, minor and key) and reporting to asset management.
    • Maintain all records for program including faculty files, all electronic records, all MPH affiliation agreements and all other records as appropriate.
    • Plan meetings as directed, including preparing agendas, taking minutes and providing consistent follow-up
  • Coordinate budgets and human resources
    • Assist with budget coordination and human resources
    • Process purchasing through Jaggaer
    • Plan and coordinate travel for faculty, including expense reporting and all other vouchers
  • Provide support to Public Health Program Assistant and faculty for grant procurement and financial management
    • Assist in preparation of grant proposals and follow through with officials
    • Coordinate and monitor Public Health Program faculty grants, including student hires and payroll paperwork
  • Special projects and Accreditation
    • Assist with accreditation duties including organizing teams, collecting data and assisting with drafting documents under the direction of the Program Manager
    • Coordinate all department special and alumni events in conjunction with the Program Manager and the Office of Alumni and Community Relations.

Required Competencies

  • Ability to work effectively in a team environment
  • Exhibit excellent interpersonal skills
  • Exhibit strong written and oral communication skills
  • Ability to multitask, working on numerous projects simultaneously while meeting required completion deadlines
  • Ability to examine and complete documents with accuracy
  • Willingness to participate in training opportunities

Minimum Requirements

  • Associate’s degree
  • Three years of experience working in an office
  • Experience with Microsoft Excel, Word, PowerPoint, and Outlook
  • Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identify and eligibility to work in the US and to complete the required employment eligibility verification form upon hire. This position does not support visa sponsorship for continued employment

Preferred Qualifications

  • Bachelor’s degree in business or related
  • Four or more years of experience working in an office.
  • Experience working in higher education.
  • Experience and knowledge of UND’s policies and procedures
  • Experience and knowledge of Peoplesoft (HRMS, Finance and Campus Connection)

Minimum Hiring Salary/Position Classification

$34,000+/year, Full-time, Non-exempt, Benefitted

Work Schedule/Start Date

8:00 a.m. to 4:30 p.m. Monday - Friday

Benefits

Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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