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Payroll Compliance Specialist

Employer
Alerus Financial
Location
Fargo, North Dakota
Salary
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Job Details

Position Summary:
This position is responsible for supporting existing business by providing guidance for compliance with payroll administration, including the compliance of Affordable Care Act for clients that are required to comply with the act. Will ensure accuracy of all reports and work with clients to maintain records for the annual reporting requirements. Provide training to internal team when there are process changes, new hires, or general compliance training. Provide training to new clients or to clients adding services to existing services. Perform project management for projects within the payroll team.

Essential Responsibilities:

Job Function 1: Compliance Management - 70%
  • Compile, input, track and monitor ACA data for all clients.
  • Maintain client information and employee data for assigned clients in all system, including Evolution, Sync Stream and InfinityHR.
  • Conduct and/or participate in client meetings and conference calls with clients.
  • Keep the Manager and applicable Account Administrator informed of sensitive issues and proactively work to address client needs.
  • Assist new clients with the ACA set up and provide training as appropriate.
  • Ensure all applicable reporting is completed and filed within IRS regulations.
  • Ensure reporting for determining client eligibility is accurate and monitor its completion on a regular basis.
  • Educate clients on ACA requirements and keep clients informed on any changes.
  • Assist Account Administrators and Implementation Specialist with existing and onboarding clients when needed.
  • Assist clients and internal staff in a timely manner with questions, training, setting up of reports and any troubleshooting that is needed.


Job Function 2: Training and Education - 25%
  • Develop and maintain positive working relationships and open lines of communication with internal and external clients. Build relationships with clients to facilitate long-term partnerships.
  • Perform new hire training and on-going training with internal team members.
  • Perform training with external clients when new to Alerus or when adding services.
  • Assist clients with their needs ie. training, create, and update reports, re-send documents, etc. in all systems, including: Evolution, time and attendance and InfinityHR.


Job Function 3: Alerus/Department Support and Teamwork - 5%
  • Productively participate in company and department meetings.
  • Provide backup to others in plan services and those involved in the new business process.
  • Foster a positive work environment and support co-workers in achievement of departmental goals.
  • Treat all co-workers with professionalism and respect.
  • Recognize and celebrate individual/team accomplishments.



Position Requirements:

Qualifications:
  • 2 or more years of experience in accounting or business field.
  • Good written/oral communication, organization, and client service skills required.
  • Ability to maintain professional working relationships with internal and external clients.
  • Ability to work independently and set priorities.
  • Ability to interpret documents and resolve technical problems.
  • Basic knowledge of Microsoft Word and Excel.
  • Available to work overtime to cover peak workloads and other business needs.
  • Willingness to obtain ACA designation as soon as prerequisites are met.


Personal Characteristics:
  • Demonstrated relational skills such as diplomacy, judgment, decision making, discretion, etc.
  • Initiative, creativity and energetic active engagement in all work responsibilities.
  • Ability to multi-task, prioritize workflow of self and others and coordinate activity as an effective team member to meet deadlines and make effective decisions under pressure.
  • Established communication, presentation and organizational skills.
  • Demonstrated professional business skills and demeanor.
  • Demonstrated ability to identify and problem solve complex situations. Apply judgment with respect to high level business impact and risk.
  • Proven ability to work with detailed technical knowledge of payroll functions and state and federal tax compliance.


Physical Demands - Must be met with or without a reasonable accommodation:
  • Requires ability to sit for long periods of time using a key board, mouse and to view multiple screens.
  • Ability to operate a personal computer/laptop for approximately 8 hours per day.
  • Extended time is spent reviewing documents, both actual papers or electronic.
  • The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
  • Periodically, may also do light lifting of supplies and materials which weighs in at approximately 20 lbs.
  • Will spend most of time in an indoor environment.
  • Requires ability to use telephone for client contact and conference calls.


This Job Description identifies the major responsibilities of this job. It does not include all aspects of the position, such as the potential additional duties assigned by the Manager, the requirement for flexibility in helping others, or the highly valued team-oriented approach used for the overall benefit and success of Alerus Financial.

Alerus Financial is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.

Company

Alerus is a company that will challenge you to be at your best and where your efforts have real, tangible effects. Our culture is one of collaboration, innovation, forward-thinking, and giving back. And, as a growing company with a presence in markets from New Hampshire to Arizona, we offer a broad range of opportunities for you to travel the career path that matches your abilities, interests, and goals.

What is the current company culture like?

While our footprint spans North Dakota, Minnesota, Arizona, New Hampshire, and Michigan, we still operate like a small company. In other words, every single person on our team matters. Our employees create our culture.

What skills, education, and experiences does your ideal candidate(s) have? Each position has their own specific requirements and qualifications. In addition to those, Alerus seeks people who live out our fundamental beliefs every day: do the right thing, cherish people, empower with knowledge, respect everyone, serve with passion, and embrace change.

How would you describe the company leadership/team management? Alerus has a diverse executive and leadership team. Each leader comes with a wealth of experience and knowledge within their field to help their teams succeed. Alerus leaders, including our C*Suite executives, maintain regular communication with employees on company updates and goals.

Where do you see the company/organization in the upcoming years? Alerus has bank and office locations in North Dakota, Minnesota, Michigan, New Hampshire and Arizona. While we continue to serve our clients in these states we also look to grow our national footprint to best serve clients wherever they may live.

What do you feel candidates need to know about the company before applying? Alerus is more than just a bank and offers many products for our clients including personal & business banking, mortgages, wealth management and retirement savings. We continue to grow and expand but still maintain and operate with a small business feel. We would not have continued success without our employees and all the hard work they do to serve our clients with passion.

See the current Alerus job openings below!

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