Administrative/Operations Professional

The UMN has suspended hiring for most positions. However, we will continue hiring for positions critical to the University's mission and operations at this time. Applications are being accepted for this position and you are encouraged to apply. In-person interviews are suspended indefinitely and will be replaced by interviews in a virtual format. Thank you for your continued interest in working at the University of Minnesota. Qualifications Required Qualifications: BA/BS or a combination of related education and work experience to equal four years Demonstrated relational skills, involving collaboration, teamwork, and consultation Experience managing facility and/or lease space Experience in performing administrative, budgetary, operational or similar analysis Experience working independently using strong organizational skills, including managing multiple tasks effectively and keeping track of deadlines Established commitment to diversity and cross-cultural communication Proven problem solving skills Preferred Qualifications: Four years of experience in coordination of applicable project or program in higher education Familiarity with UMN systems, operations, and financial policies Experience in program coordination and leadership Familiarity with child welfare About the Job Position Overview:This position if fully funded by sponsored funds. The Administrative/Operations Professional (Administrative Associate 1, 8208A1) is a 100% FTE University employee positioned in the Center for Advanced Studies in Child Welfare (CASCW) at the School of Social Work. CASCW has joined the Minnesota Department of Human Services (DHS) in a joint project to co-create and operate the Minnesota Child Welfare Training Academy (MNCWTA). The Administrative/Operations Professional serves as a critical member of the integrated teams of DHS and the University. This position is responsible for the planning and implementation of the Academy's purchasing and contracting work that is held within the University. This position has the delegated authority to make managerial, operational, and financial decisions, in coordination with the CASCW Administrator. The Administrative/Operations Professional will provide support in the establishment and ongoing operations of the new Minnesota Child Welfare Training Academy. Job Responsibilities:Financial Oversight (20%) Significant responsibilities include budgetary, financial, and grant management. The incumbent must manage the development of budgets and the oversight of expenditures undertaken by staff members. Liaise with the CASCW Administrator regarding all of the purchasing and contracting at the Academy. Manage the development of budgets. Responsible for the discretion and interpretation of federal funding guidelines and related College and University policies as they relate to project expenditures. Creates and maintains monthly financial reports. Evaluation and Credentialing Team Support (40%) The incumbent provides ongoing support to research and curriculum staff within the Academy, in order to make the administration of research and evaluation activities more efficient. Provide administrative support to the research group. Develop systems to increase efficiencies in research and curriculum administration (e.g. tracking documents and training requirements, etc). Complete ongoing tracking of all aspects of Academy research and curriculum, including grant proposal submissions, awards, IRB, required training for staff, course development numbers, curriculum development requests etc. Operations and Facility Management (40%) Provide overall support to the administrative team regarding the Academy operation activities. Develop and oversee organization workflow Keys recording and tracking Reception Oversight Coordinating security Oversee and manage building/facilities including but not limited to Execution of emergency protocols Maintaining and implementing the annual maintenance schedule for space, equipment etc. Space management Coordinate with and execute local duties related to phone line assignments, the electronic reservation system etc. Serve as the Department Facilities Representative and manage corresponding responsibilities (e.g. key management etc.) Responsible for the operation of 4 Regional Learning Centers in Greater Minnesota, including all aspects of facility coordination, equipment, access, maintenance etc. Organize administrative and operations meetings within the Academy. Order supplies for the Academy and staff and research/implement new equipment when necessary. Supervise and delegate work to student staff Attend monthly Academy team meetings. Participate in bi-weekly supervision. Participate in other meetings and/or activities as assigned. About the Department Minnesota Child Welfare Training AcademyThe MNCWTA is a partnership between the University's CASCW (see below) and the MN Dept. of Human Services. The newly formed MNCWTA is responsible for the training and professional development of Minnesota's county and tribal child welfare frontline staff and supervisors. This dynamic team is in the process of redeveloping its curriculum, training modalities, evaluation processes etc. The MNCWTA occupies a newly renovated building off campus, in Roseville, MN. Just minutes from the St. Paul campus. Center for Advanced Studies in Child WelfareThe Center for Advanced Studies in Child Welfare (CASCW) was established in 1992 with federal Title IV-E funding and a grant from the Bush Foundation. The Center brings the University of Minnesota together with county, tribal, state and community social services in a partnership dedicated to improving the lives of children and families involved with public child welfare. Substantial funding for the Center continues to come from federal Title IV-E funds and support from the University of Minnesota, the College of Education and Human Development and the School of Social Work. CASCW fulfills its mission by focusing its efforts around three primary areas: Professional Education, Outreach, and Research & Evaluation. Mission : To improve the well-being of children and families who are involved in the child welfare system by: educating human service professionals, fostering collaboration across systems and disciplines, informing policy makers and the public, and expanding the child welfare knowledge base. Guiding Values : All children deserve competent and effective child welfare services to promote safety, well-being and permanency, Effective child welfare workers require continual professional development that is financially, geographically and culturally accessible, Effective child welfare training, education, policy and evaluation is multidisciplinary, multicultural and collaborative in nature, Child welfare evaluation informs policy and practice resulting in better outcomes for children and families, Policy makers and the public make effective decisions when provided with current, relevant, and accurate child welfare information. School of Social WorkFounded in 1917, the School of Social Work at the University of Minnesota-Twin Cities is the oldest social work program in a public land-grant