Registration Assistant

Position Information

Is directly accountable and responsible to the Associate Registrar.

1. Responsible for providing quality customer service relating to academic records topics to students, parents, staff and faculty.
2. Responsible for maintaining, managing and coordinating student registration related activities in accordance with department guidelines for Early Entry, Adult AG, State Penitentiary, Allied Health and Non-Degree seeking students.

Benefits

COMPENSATION: $31,000 + based on directly related experience. May be eligible for a salary increase after six months. Paid health insurance, life insurance, retirement, employee tuition waiver, spouse/dependent tuition discount. Click here for full employee benefits.

Position Description & Details

Office support duties - 90%

1. Maintains confidentiality of student records consistent with the Family Education Rights and Privacy Act.
2. Acts as front line person in Academic Records.
3. Receives and responds to written, personal, and telephone inquiries and disseminates materials and information.
4. Plans, organizes and oversees daily operations relative to student registration for Early Entry, Adult AG, State Penitentiary, Allied Health, and Non-Degree seeking students.
5. Assists students with CampusConnection processes, i.e., course search, registration, class schedule changes, semester withdrawals, course overrides and address changes.
6. Serves as main point of contact for Electronic Transcript and enrollment verifications.
7. Produces academic records in the form of official transcripts for current students and alumni.
8. Performs academic records functions related to course overrides, consent to disclosures and office mail.
9. Scans, captures and routes academic records documents using electronic imaging.
10. Provides relevant and accurate information to students regarding CampusConnection processes.
11. Develops detailed business processes for assigned duties.

Miscellaneous duties - 10%

12. Supports innovation, creativity and ideas to improve/enhance processes, functions, etc. in the department and as a whole for the college.
13. Performs other duties as required or assigned.

PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Continuously - 66-100% - Use hands dexterously, talk or hear.
• Frequently - 34-66% - Stand, walk, or sit, reach with hands and arms.
• Occasionally - 1-33% - Stoop/kneel/crouch or crawl, climb or balance, or lift up to 25 pounds.

DISCLAIMER CLAUSE: This job description is not intended, and should not be construed, to be a complete list of all responsibilities, duties, skills, efforts, or working conditions associated with the job. It is intended to be an accurate reflection of those principal job elements essential to making fair pay decisions and for determining job performance.

BROADBAND:
Band: 5000 - Office Support
Sub Band: 5200 - Office - Administrative
Family: 5215 - Administrative Clerical
Term: 12 months Status: Full-time (100%), Nonexempt

Minimum Requirements

1. Appropriate associate degree or two years of directly related work experience.
2. Excellent customer service skills.
3. Excellent computer software skills - Microsoft Office Suite (i.e. Word, Excel and Access), email and electronic calendar and excellent keyboarding skills.
4. Ability to adapt in a changing environment.
5. Proven excellent interpersonal skills (ability to work well with a variety of people).
6. Strong written communication skills, organizational skills and attention to details and accuracy.
7. Ability to work under pressure and meet deadlines.
8. Ability to multi-task and manage many different activities.
9. Disciplined and able to maintain confidentiality.

Preferred Qualifications

1. Experience in a comparable position in a higher education setting.
2. Experience in and understanding of PeopleSoft software.
3. Experience with using electronic imaging system.

Applicant Materials Required

CLOSING DATE: Open until filled

STARTING DATE:TBD

To be considered by the search committee thoroughly complete the application and upload the following:

• Cover letter
• Resume

Additional Information

Applicants must be legally authorized to work in the United States. Bismarck State College does not provide sponsorships. BSC is an E-Verify Employer.

For more information or assistance contact: Human Resources (701) 224-5531. This position requires a criminal history record check.

Equal Opportunity Employer

http://bismarckstate.edu/employment/

Human Resources*Meadowlark Building*PO Box 5587*1700 Schafer St.*Bismarck, ND 58506-5587

701-224-5531*800-366-6888 (TTY Relay ND)

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.