Grant Preparation Assistant

Grand Forks, North Dakota (US)
Dec 29, 2020
Job Type
Full Time


The primary mission of the College of Engineering and Mines (CEM) is to provide a broad general education coupled with strong fundamentals to students that will prepare graduates to successfully fill important positions in professional practice, in industry and government. Program graduates will have a solid background in technical subjects, (i.e., mathematics, science, engineering science and design), the ability to think and work accurately, a breadth and clearness of vision, and high ideals and purposes. In addition, experiential learning will provide graduates with the ability to be self-starters and immediately effective in the workplace. The College of Engineering and Mines will also provide equivalent engineering programs by distance to industry and individuals through the Distance Engineering Degree Program (DEDP).

CEM’s further mission is to engage in research and scholarly activities that contribute basic and applied discovery to enhance knowledge and facilitate graduate student learning. The school plans to build research clusters to utilize the expertise and experience of the faculty, together with the unique opportunities afforded by the UND campus and region for developing nationally recognized research programs in niche areas.

Under the supervision of the Dean of Research at the Institute for Energy Studies, College of Engineering and Mines, this position provides grant preparation assistance to all researchers within the College.

Duties & Responsibilities

The purpose of this position as one of the primary members of the CEM Research Support Unit is to ensure the objectives and goals of the department. The function of this position is to:

  • Assist faculty and staff in preparing and submitting external funding proposals.
  • Assist Associate Dean for Research and CEM faculty and researchers in identifying funding opportunities.
  • Read, understand and interpret the specific requirements of all proposal calls and review prospects with the Principal Investigator (PI) to ensure guidelines are met.
  • Work with project PIs to develop proposal budgets that are in alignment with the work scope of the project, the guidelines of the particular proposal call, and UND policies.
  • Assist PIs in preparing schedule and milestone tables, Gant charts, and other tables or figures as required by the proposal call.
  • Assist Pl in preparing all relevant files in the proper format as requested in the proposal call and assist the Pl in uploading these documents in or other proposal systems.
  • Provide support as requested by the Pl to obtain all relevant information, process the upload into Novolution, and submit for approval signatures.
  • Work with the technical editor to ensure resumes and current and pending support are up to date and in the required format.
  • Assist PIs in the generation of letters of support consistent with the guidelines of the proposal call.
  • Work with CEM Technical Writer/Editor to develop boilerplate material that is common to most grant submissions.
  • Build a data base of faculty research interests that includes a list of key words to facilitate use of proposal search engines.
  • Map out relevant NSF proposal calls that are repeated on an annual basis with the due dates and brief synopsis of area of interest.
  • Review available subscription services at UND and populate with key words to identify new and relevant proposal opportunities.
  • Send out weekly updates on new proposal opportunities to relevant faculty.
  • Review strategies used by other colleges and coordinate activities by sharing methods used and opportunities identified.
  • Be aware of faculty research interests and suggest possible collaboration opportunities to PIs in response to proposal calls where interests overlap.
  • Work with RSPD to develop consistent and systemic procedures and policies for College of Engineering and Mines (CEM) proposal submission.
  • Maintain documentation of all concept papers, preproposals, and proposals submitted by CEM.
  • Track cost share commitments.

Required Competencies

  • Strong written and verbal communication skills.
  • Strong attention to detail skills.
  • Excellent organizational and prioritization skills.
  • Ability to multi-task and manage complex administrative processes.
  • Demonstrated leadership and problem-solving skills.
  • Ability to solve issues independently.
  • Ability to work collaboratively across all institutional lines.
  • The demonstrated ability to communicate effectively with a diverse community of students, faculty, staff with tact and diplomacy.

Minimum Requirements

  • Associates degree in Business Administration, Finance or related field .
  • Three years’ accounting experience.
  • Microsoft Office skills to include Word, Excel and Outlook.
  • Cover Letter and Resume required.
  • Successful Completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Minimum Hiring Salary/Position Classification

$45,000+, Full Time, Benefited, Exempt

Work Schedule/Start Date

40-hours per week. Primarily 8:00 am – 4:30 pm, some evenings and weekends may be required. Starting January 2021.


Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, applications must be received by 01/13/2021 and include the following materials:

  • Cover Letter
  • Resume
  • Names and contact information of three (3) references

Position is open until filled.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.

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