Executive Assistant

DescriptionOfficeTeam is looking for a new Executive Assistant to support our client's executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administrative assistant in the past.Executive Assistant Responsibilities:- Preparing financial statements, reports, memos, invoices letters, and other documents.- Answering phones and routing calls to the correct person or taking messages.- Handling basic bookkeeping tasks.- Filing and retrieving corporate records, documents, and reports.- Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.- Helping prepare for meetings.- Accurately recording minutes from meetings.- Greeting visitors and deciding if they should be able to meet with executives.- Using various software, including word processing, spreadsheets, databases, and presentation software.- Reading and analyzing incoming memos, submissions, and distributing them as needed.- Making travel arrangements for executives.- Performing office duties that include ordering supplies and managing a records database.- Experience as a virtual assistant.- Opening, sorting and distributing incoming faxes, emails, and other correspondence.- Provide general administrative support.Requirements- Proven experience as an executive assistant or other relevant administrative support experience.- In-depth understanding of entire MS Office suite.- High school diploma.- Ability to organize a daily workload by priorities.- Must be able to meet deadlines in a fast-paced quickly changing environment.- A proactive approach to problem-solving with strong decision-making skills.- Professional level verbal and written communications skills.If you are interested please submit your resume to Madison Carey at and call to go over further details at .OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you.Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.When you work with us, you're working with the best. has been recognized as one of FORTUNE's "Most Admired Companies" every year since 1998 and was named to Forbes' inaugural list of America's Best Temporary Staffing Firms.Questions? Call your local office at 1.. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit for more information.?? 2020 OfficeTeam. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ().**Salary:** $20.00 - $28.00 / Hourly**Location:** Apple Valley, MN**Date Posted:** January 5, 2021**Employment Type:** Temporary**Job Reference:** 02796644**Staffing Area:** Office u0026 Administrative