Executive Assistant

This Executive Assistant position will be supporting several Executives by handling complex calendar management, answering phones, client contact, time sheet and expense report submittals, prepare documents, proofreading, and maintenance of client and project database. A successful candidate must have demonstrated professional verbal, phone, and written communication skills where a positive, can-do attitude, the ability to work in a team environment and adapt to change with intense attention to detail is critical for success.

Summary of essential job functions:

-Assist on the development of sales deliverables, including introductory call prep,

presentations and pitches.

-Schedule and coordinate travel plans, internal and external meetings and calls.

-Manage calendars, time sheets, expense reports and other business tasks.

-Attend select meetings and participate in calls regarding new business development

opportunities, publish meeting notes, assign action items, and follow up on next steps.

-Conduct market research and gather business intelligence to support business development

initiatives and assist in identifying opportunities.

-Assist in drafting and securing confidentiality and engagement agreements for new client

mandates.

-Review and process project and opportunity tracking reports.

Previous experience in supporting one of the following: a legal group, an investment banking group, or financial services group.

-Minimum of 5 years experience supporting Executives

-Bachelor's Degree in business with a concentration in marketing and experience in finance

-Advanced knowledge and ability using MS Office Suite (Excel, Outlook, Power Point, One

Notes, Access and Word)

-Anticipates demands and actively manages departmental needs

-Manages deadlines and time frames to drive and achieve results

OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you.

Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.

When you work with us, you're working with the best. has been recognized as one of FORTUNE's "Most Admired Companies" every year since 1998 and was named to Forbes' inaugural list of America's Best Temporary Staffing Firms.

Questions? Call your local office at 1.. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit for more information.

?? 2020 OfficeTeam. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( ).