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Office Manager

Employer
Express Employment Professionals
Location
Hopkins
Salary
45000.00 USD Annual

View more

Industry
Office and Administration
Role
Manager
Job Type
Long-Term
Hours
Full Time
Office Manager - Long Lake
$45,000+

The Office Manager leads, organizes, and oversees the administrative day- to-day activities for the business.

This position performs administrative work, but also oversees and directs the work of part-time or full-time (remote) administrative staff. The Office Manager supports the activities of the Operations Department, the Sales and Marketing Department, and the Finance/HR Department. Small office environment where the Office Manager role is critical to the success of the company.

Schedule:
Typically 8-9 hours per day 7:30-5:30 (typical summer) 8:30-4:00 (typical off season)

Some weekend (Sat and Sun) work and weekend availability is necessary during the core season. This is usually very limited and typically only in June and July

Requirements
  • Bachelor's Degree (Preferred)
  • 4 years of office management experience or a combination of related education and work experience equivalent to eight years
  • Familiar with Quickbooks and/or entry level accounting/bookkeeping
  • Intermediate to advanced level in MS Excel / Google sheets
  • Intermediate to advanced level in MS Windows, MS Office software, and Google Workspace
Job Requirements:
Office Manager duties and responsibilities:
  • HR Administrative Responsibilities
    • Management of part-time and remote staff performing much of the administrative work
    • Management of small and large projects to improve the business in all area
    • Create and maintain electronic file organization on server(s) and cloud drives
    • Manage onboarding forms for new hires
    • Be able to answer basic HR policy/procedure questions
    • Serve as the first point of contact for IT/software issues. Dispatch to our IT provider as appropriate
    • Work extensively with MS Excel and Google Sheets
    Routing and Dispatch Responsibilities
    • Create efficient routes for team crews for multiple branches (2-4 hrs/day in the summer months)
    • Call or email clients of their scheduled dates
    • Field calls from jobsite managers and re-route crews when necessary
    • Monitor capacity and alert sales and operations management team of any issues
    • Manage communication to keep staff informed on policies, procedures, building issues, and any on-going relevant information as it arises
    Acounting & Finance Responsibilities
    • Account receivables and payables
    • Payroll Preparation (Quickbooks Payroll), including entering and processing payroll for up to 200 seasonal employees during peak season.
    • Produce error-free accounting reports and present the results
    • Analyze financial information and summarize financial status
    • Participate in financial standards setting and in forecast process
    • Plan, assign, and review staff's work

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