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Grad Service Assistant - Business Operations Office Assistant

Employer
North Dakota State University
Location
Fargo, ND
Salary
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Industry
Office and Administration
Role
Other
Job Type
Long-Term
Hours
Full Time

Job Details

Position Information

This is a part-time, non-benefited position. Only NDSU students are eligible to be hired in this position. Unsolicited applications to this posting will NOT be considered.

The Graduate Service Assistant is a graduate student position within the NDSU Graduate School. This student will support the Business Operations Team, providing receptionist duties as the first point of contact. This student also provides office support for the administrative functions of the Graduate School.

Description, Duties & Responsibilities:
  • Interact with students, faculty, staff, and visitors who have a wide range of questions concerning the various functions of the Graduate School and other university offices in person, by email, and on the phone in a professional manner
  • Direct inquiries about policies, procedures and student services to appropriate staff and other departments on campus
  • Answer phone, transfer calls, check voice mailbox and transfer voicemails to the appropriate person
  • Track background check completions and notify departments
  • Assist with placing office supply orders and tracking office supply inventory
  • Scan application transcripts, accounting invoices, and forms
  • Link payroll forms into Perceptive Content
  • Drop off and pick up on-campus mail; open, sort and distribute to Graduate School staff
  • Deliver deposits to Customer Account Services
  • Assist with creating and/or updating documents using Excel, Word, Power Point, and ACCESS
  • Assist with all Gradate School events (new student orientation, 3-Minute Thesis, local recruitment events, graduation)
  • Other duties and special projects as assigned

Employment Eligibility

The candidate must be a degree-seeking student in a graduate program. The ideal candidate will demonstrate the following:
  • working knowledge of Microsoft Excel, Outlook and Word;
  • exceptional attention to detail;
  • strong multitasking skills, managing multiple systems and data;
  • excellent oral and written communication skills;
  • exceptional customer service skills
  • ability to work independently and in a highly professional manner
  • 1 year related work experience

Terms of Employment

This position requires 20 hours per week for both fall and spring semesters. Work hours will be 4 hours per day, Monday - Friday with some flexibility; 9-month annual contract period (August 16 to May 15). The appointment will begin on May 17, 2021 through June 30, 2021 for training.Fall appointment begins on August 16, 2021.

Stipend: $12,600 for a 9-month appointment and a full base NDSU tuition waiver.

Application Materials
  • Cover letter
  • Resume
  • Three professional references (names, email addresses, phone numbers)

Initial review will begin on April 15. Applications will continue to be reviewed until the position is filled.

NDSU determines employment eligibility through the E-Verify system: What is E-Verify? New employees to NDSU must present specific identification to determine their employment eligibility no later than their first day of work. To view the identification required, please see the List of Acceptable Documents . You will be required to have one item from List A OR one item from List B and List C.

Company

NDSU is recognized as one of the nation’s top 108 public and private universities.

North Dakota State University is an employer of choice with a commitment to offer a well-rounded benefits package for employees and their families.

NDSU is listed at 95 among 404 public universities based on the university’s research expenditures reported to the National Science Foundation. In addition, NDSU is listed in the National Science Foundation’s top 100 in several areas, including: agricultural sciences; business management and business; communications; materials science; natural resources and conservation science; social sciences; sociology, demography, and population studies; and visual and performing arts.

Company info
Website
Location
1340 Administration Ave.
Fargo
ND
58102
United States

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