Administrative Assistant - Library

Position Information

Position Description & Details:

NDSU Libraries is recruiting for an Administrative Assistant. This essential position provides direct support to the Dean of Libraries as well as day-to-day support to the Libraries as a whole, which consists of the Main Library, four branch libraries, and the Libraries' Special Collections (NDSU Archives and Germans from Russia Heritage Collection).

The position serves as the receptionist in the Dean's office and maintains the Dean's calendar and the Libraries' resource calendars and oversees all shared files and listserv accounts. In addition, this position oversees building operations and provides support for human resource-related activities, payroll, and personnel recruitment and development. Responsibilities also include processing and tracking work orders, maintaining confidential files and records, recording and posting meeting minutes, and sorting and distributing incoming and outgoing mail. The Administrative Assistant serves as the Records Coordinator, Key Official, and Telephone Administrator for the Libraries. This position will also be responsible for assisting with travel arrangements, assisting with special events and campaigns, tracking donations to the Libraries, and other miscellaneous administrative duties as assigned.

Advertised Salary : $40,000+/year

Please provide details within resume of how each of the minimum and/or preferred qualifications have been met.

Minimum Qualifications:

• Associates degree or 2+ year of directly related work experience
• Demonstrated history of progressive ability and responsibility as administrative support in a multidisciplinary team environment
• Experience with Microsoft Office (Word, Excel, and PowerPoint)
• Demonstrated organizational skills with ability to prioritize tasks efficiently and accurately
• Effective written and verbal communication skills
• Ability to work independently with limited oversight in a team environment
• Ability to serve customers professionally and pleasantly
• Ability to handle confidential information

Preferred Qualifications:

• Bachelor's degree in related field
• Work experience in higher education
• Ability to create surveys and evaluations
• Experience with recruiting and hiring processes

Applicant Materials Required:

• Cover Letter
• Resume

Benefits:

NDSU offers a comprehensive benefits package with includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us

North Dakota State University is distinctive as a student focused, land-grant, research university. Our main campus is located in Fargo, ND with Extension Service and Research Experiment Station locations across the entire state. NDSU has been listed in the Top 100 public research universities in the United States for research and development in agricultural sciences, psychology and social sciences, based on reported research expenditures.

NDSU is an exciting place to work offering a stimulating and diverse environment richly populated with people pursuing life-long learning and personal growth. Employees often attend on-campus cultural events, lectures, athletic events and enjoy walks through our beautiful campus.

NDSU employs over 6000 full-time and part-time employees across the state, making it the second largest employer in the community. NDSU is the best college in ND, according to Money Magazine (September 2018). NDSU was named a 2019 Best Value College by Forbes. Fargo made Livability.com's top 10 list of cities to find a job and ranked at #11 for best places to live overall.

NDSU offers a wide array of professional opportunities including faculty, executive, managerial, professional, technical, paraprofessional, office support, servers and crafts/trades. Like a small city, NDSU operates 24 hours a day, seven days a week. Full time employees are offered a superb benefit package to include 100% company paid health insurance premiums and tuition assistance for employees and immediate family members. All of us at NDSU play an important role in serving our students and public constituencies. We encourage motivated and talented team members that thrive in a higher-ed environment to join our university!

Mission

With energy and momentum, North Dakota State University addresses the needs and aspirations of people in a changing world by building on our land-grant foundation.

Additional Information

No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable. NDSU Libraries are committed to diversity and encourage applications from traditionally underrepresented groups.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.