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Office Manager

Employer
BrandSafway
Location
Saint Cloud
Salary
Competitive

View more

Industry
Construction
Role
Manager
Job Type
Long-Term
Hours
Full Time

Job Summary

The Office Manager performs a variety of office tasks to support office operations and to maximize branch revenue and profitability.



Essential Functions

???Process billing and perform accounts receivable duties to ensure prompt and accurate payment.

???Perform accounts payable activities. Match bills to purchase orders, identifying and rectifying problems and ensuring that correct items and quantitates have been received. Perform accounts payable coding.

???Perform collections duties, including calling customers for payment, documenting call details, researching customer disputes, applying customer payments, and processing and maintaining all credit card payment records.

???Answer vendor inquiries relating to accounts payable matters and reconcile discrepancies. Perform research and provide answers to vendor and/or internal accounts payable inquiries.

???Perform payroll processing activities. Prepare the hourly payroll to pay for all hours worked in an accurate and timely fashion in accordance with operating procedures, federal/state tax withholding requirements, and, where applicable, the collective bargaining agreement. Process, where applicable, union due changes. Edit data entry, prepare transactions, and post labor used to required accounting reports. May enter new hires and issue pay cards.

???Process contracts for indemnification review and submit certificates of insurance and OCIP requests

???Perform job cost duties, including maintaining spreadsheets, creating and closing job numbers, and ensuring accuracy of job costing data.

???Maintain and/or oversee branch personnel files, I-9 and Everify compliance, and branch training records.

???Ensure compliance with Accounting chart of accounts.



Secondary Functions

???None


Supervisory Responsibilities

???None




QUALIFICATIONS


Education

???High School degree, or GED equivalent, required.


Experience

???Requires education generally equivalent to a high school diploma. It is desirable for the incumbent to have attained additional business-related education or specialized training.

???Requires 1 to 3 years of office management experience.

???It is desirable for the incumbent to have previous experience in the construction industry.



Skills

To perform the job successfully, an individual should be able to utilize the following skills:


???Requires excellent oral and written communication, skills to effectively communicate with employees, customers, and personnel at other branch offices and Corporate.

???Requires ability to process complex time sensitive data and information from multiple sources, make decisions based on this data, and to effectively communicate the related required actions to customers and staff.

???Strong understanding and knowledge of word and excel, and Business-related operations software is preferred.

???Knowledge of a payroll system (Ceridian, Kronos, etc) is required.

???Strong leadership abilities to inspire and coach employees to accomplish strategic goals and related tasks is preferred.



REQUIREMENTS


Physical Requirements

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This position description has been designed to indicate the general nature and level of work performed by an employee. It is not meant to be interpreted as a comprehensive inventory of all responsibilities required of employees assigned to this position.


While performing the duties of this job, the employee is frequently required to sit, talk and/or hear, and/or use hands to finger, handle, or touch objects, tools, or controls. The employee is occasionally required to stand, and/or walk. The employee must occasionally lift and/or move up to 10 pounds while moving files or manuals. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, color vision, and the ability to adjust focus.


Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the functions of this job.


In the office, the work environment is usually quiet with a moderate temperature.

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