Associate Project Manager

SummaryAs a project manager led design-build organization, the project manager role (Associate PM, PM and Sr. PM) is critically important to the success of our organization. The project manager role requires a wide variety of technical skills, professional skills and a broad knowledge and understanding of architecture, engineering, and construction. The Associate Project Manager performs many of the same tasks that a Project Manager does only scaled down in scope and complexity to align with the level of experience of the individual.The individual should display a strong work ethic willing to do what it takes to get the job done right the first time with a demonstrated commitment to ethics, integrity, and a passion for excellence and taking initiative. This role also requires significant attention to detail with strong organizational and time management skills. A team player with the ability to work independently to meet deadlines, goals and objectives with strong interpersonal, written, and verbal communication skills are a must.The Associate Project Manager manages smaller scale or less complicated construction projects and assists Project Managers and Sr. Project Managers with a wide variety of project management tasks necessary to support multiple projects and construction department needs.Essential DutiesThe following is a list of duties and responsibilities that the Associate Project Manager will likely be required to perform.Ability to read, analyze and identify discrepancies on architectural and engineering plans, specifications, and other contract documents.Passion for safety, with the ability to help us ensure that nobody gets hurtTeam player with the ability to work independently to meet deadlines, goals and objectivesCreate early comparable estimates for proposed projects utilizing cost data from comparable projects of similar scope and scale.Collaborate with the design team and provide construction perspective and feedback on the design.Attends and prepares information for the internal Kick Off meetings.Attends internal design meetings, provides construction review of proposed design to assure that design aligns with project budget.Reviews progress plans for constructability and adherence to the budget.Perform take-offs using On-Screen take-off software and prepare estimate of conceptual plans, progress plans and final construction documents.Create Basis of Design (BOD) that documents and outlines the scope of the project.Reviews 100% plans for completeness and accuracy prior to going out to bid.Create project specific bid forms to solicit bids for each project.Contact subcontractors in proximity to project location to gauge subcontractor interest and to assemble a project bid list, qualify potential subcontractors.Analyze and scope subcontractor bids for compliance with the construction documents and ability to perform the work in accordance with the project schedule.Write subcontracts and subcontract change orders in Procore.Creates and updates schedules for each project utilizing Microsoft Project.Attends project jobsite meetings either in person or virtually.Attends staff meetings and provides progress reports on projects.Attends construction department meetings for department updates, changes, and best practices discussions.Reviews daily jobsite reports.Monitors jobsite safety and assures subcontractor compliance with all safety requirements.Helps manage budgets on projects.Prepare monthly cost forecasts and provide report to VP of Construction and CFO.Travel to project site(s) as needed to meet with subcontractors, review job progress, verify quality and compliance with contract documents and meet with Owner. Travel required to each jobsite once a month at a minimum.Lead weekly Owner progress meetings to discuss progress of design and construction.Issue or cause to be issued meeting minutes for internal team meetings, design meetings, Owner update meetings and job site progress meetings.Attends presentation rehearsals.Review RFIs from subs, works with design on response and makes sure subcontractor receives appropriate direction.Reviews Construction Bulletins and Addendums.Review and process subcontractor submittals.Responsible for problem solving related to design, schedule and budget.Leads or assist in the project close out meeting.Follows up on warranty issues.Approves subcontractor pay applications and vendor invoices.Prepare Owner pay applications.Helps reconcile contracts and final bill process.When the Associate Project Manager is fulfilling the additional role of a Field Engineer the following list of duties may also apply.??? Work from the job site trailer each day vs from the office.??? Maintain a current set of construction documents in the job trailer.??? Review work in the field to make sure it's in compliance with construction documents.??? Take jobsite photos to document site conditions.??? Record meeting minutes for jobsite meetings.??? Assist Field Superintendent as needed (i.e. tracking Construction Bulletins, RFIs, Submittals, etc.)??? Track field changes and document with subcontractor time sheets and other backup documentation.??? Assist Project Manager with office or field related tasks.??? Monitor jobsite for safety issues and hazards at all times. Document and log safety conditions daily.??? Meet with subcontractors in the field and propose corrective actions / solutions to the Project Manager and Superintendent.??? Perform QA/QC inspections??? Meet with the Owner on site and provide jobsite tours as requested.An individual in this position must be able to successfully perform the essential duties and responsibilities listed above. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.The above list reflects the general details necessary to describe the principle and essential functions of the position and shall not be construed as the only duties that may be assigned for the position.RequirementsMINIMUM QUALIFICATIONS:Education: Undergrad degree in Construction Management, Engineering Management, Civil Engineering, Construction Engineering, Architectural Engineering, Architecture or related degrees.Experience and/or Training: 0-1 years of experience in construction or design related field.Licenses/Certificates: Driver's License is required.Technology/Equipment: MS Office SoftwarePREFERRED QUALIFICATIONS:Education: Undergrad degree in Construction Management, Engineering Management, Civil Engineering, Construction Engineering, Architectural Engineering, Architecture or related degrees.Experience and/or Training: 2-5 years of experience in construction or design related fieldLicenses/Certificates: Driver's License is required. OSHA 10 or 30 is a plus.Technology/Equipment: Experience with Procore, On Screen Take-Off, Bluebeam and MS Project are a plus.PHYSICAL AND MENTAL DEMANDS:Language Ability: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.Math Ability: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages.Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands and reach with hands and arms. The employee is frequently required to talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch or crawl. Specific vision abilities required by this job include close vision.The mental and physical requirements described here are representative of those that must be met by an individual to successfully perform the essential functions of this position.WORKING ENVIRONMENT:Generally an office environment with comfortable well-lit conditioned spaces. Work will mostly be performed from a seated position at a desk, workstation, or table. Some walking in the office is required to meet with other individuals or for personal reasons.When traveling to the jobsites, extreme hot or cold temperatures, wind and rain or snow are likely. Loud machinery and other noisy construction related activities and dusty and dirty environments are common. PPE is required while on the jobsite. Climbing ladders and stairs to work at heights is possible.The work environment characteristics described here are representative of those an individual encounter while performing the essential functions of this position.