Administrative Assistant - Extension Animal Science

Position Information

Position Description & Details: The Administrative Assistant provides specialised administrative support to all of the programs within the NDSU Department of Animal Sciences. The position also acts as the primary assistant to the department head.

Responsibilities: The wide range of responsibilities includes, but is not limited to the following:

• Perform departmental receptionist responsibilities including answering telephones and greeting customers
• Perform administrative support duties including:
  • Day-to-day clerical tasks for departmental faculty, staff and students
  • Collect, distribute and coordinate shipments
  • Assist students with course registration and other related tasks
  • Provide support to the department head including scheduling, document preparation, ensuring university deadlines are met, and maintaining files
• Website management and other public relations functions, including updating/redesigning and maintaining the department's website; evaluating incoming correspondence and distributing as approvpriate; updating social media
• Review and recommend guidelines and procedures to ensure compliance with all NDSU, state, and federal policies
• Perform other duties as assigned and necessary

Behavioral expectations include:

• Work ethically, with integrity, and respect confidentiality.
• Contribute to an environment of cooperative, supportive and positive working relationships with co-workers and clientele.
• Promote a healthy work environment and support everyone's efforts to succeed.
• Resolve differences constructively. Use tact and courtesy at all times.
• Use effective time management. Be prompt in attendance for work and meetings and be fully engaged.
• Exhibit positive attitude, image and personal motivation. Be professional at all times.

Work Schedule: Full-time; 8am -5pm, 12 month

Advertised Salary: $40,000+/year

For consideration, please provide details within cover letter of how each of the minimum and/or preferred qualifications are met.

Minimum Qualifications:

• Minimum of 4 years directly related working experience
• Excellent written and oral communication skills
• Excellent organizational skills
• Experience using Digital meeting platforms
• Proficiency with Microsoft Office Suite - Word, Excel, Powerpoint, Outlook, Adobe and the Internet
• Ability to work in a team setting and independently
• Ability to mangage mulitple projects and meet dealines

Preferred Qualifications:

• Bachelor's degree
• Experience with Campus Connection/PeopleSoft
• Experience with website maintenance and/or website creation
• Knowledge of university policies and procedures
• Experience working with a diverse group of students, faculty and staff

Applicant Materials Required:

• Cover letter, resume and names of three professional references required

Benefits:

NDSU offers a comprehensive benefits package with includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us

North Dakota State University is distinctive as a student focused, land-grant, research university. Our main campus is located in Fargo, ND with Extension Service and Research Experiment Station locations across the entire state. NDSU has been listed in the Top 100 public research universities in the United States for research and development in agricultural sciences, psychology and social sciences, based on reported research expenditures.

NDSU is an exciting place to work offering a stimulating and diverse environment richly populated with people pursuing life-long learning and personal growth. Employees often attend on-campus cultural events, lectures, athletic events and enjoy walks through our beautiful campus.

NDSU employs over 6000 full-time and part-time employees across the state, making it the second largest employer in the community. NDSU is the best college in ND, according to Money Magazine (September 2018). NDSU was named a 2019 Best Value College by Forbes. Fargo made Livability.com's top 10 list of cities to find a job and ranked at #11 for best places to live overall.

NDSU offers a wide array of professional opportunities including faculty, executive, managerial, professional, technical, paraprofessional, office support, servers and crafts/trades. Like a small city, NDSU operates 24 hours a day, seven days a week. Full time employees are offered a superb benefit package to include 100% company paid health insurance premiums and tuition assistance for employees and immediate family members. All of us at NDSU play an important role in serving our students and public constituencies. We encourage motivated and talented team members that thrive in a higher-ed environment to join our university!

Mission

With energy and momentum, North Dakota State University addresses the needs and aspirations of people in a changing world by building on our land-grant foundation.

Additional Information

No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.