Administrative & Financial Specialist

Description

The mission of the UND Center for Innovation (CFI) is to advance the creation and development of innovative ideas, services and businesses. The Center works as a collaborative partner in a vibrant entrepreneurial ecosystem in Grand Forks, across North Dakota and as part of the One UND Strategic Plan. The CFI helps innovators, students and entrepreneurs grow new and emerging ventures and helps them bring new products and technologies to market. The vision for the Center for Innovation is to be the principal leader guiding innovation in the Northern Plains. Experienced and dedicated staff are ready to facilitate relationships, provide commercialization support, develop University/industry partnerships and provide high-impact internship opportunities. The Center guides entrepreneurs and innovators using face-to-face and online resources and take advantage of the vast innovation and entrepreneurial expertise available throughout North Dakota. The Center’s staff bring a wide range of entrepreneurial experience, expertise and tools to support faculty, students, and the community.

Duties & Responsibilities

• Provide significant support in the preparation and monitoring of department budget and accounts with the Director.
• Perform all CFI Foundation bookkeeping, budgeting, record keeping, bank account tasks to ensure accurate financial and administrative activities are maintained and ready for annual auditing requirements.
• Assist the Director with CFI Foundation board meetings to prepare, disseminate and compile agendas, minutes, budgets, financial reports, etc.
• Manage account receivables and payables for incubator operations and act as the primary budgeting interface with the UND business service center.
• Assist with event planning activities for Center planned and/or hosted events.
• Compose comprehensive reports on incubator activities and operations to assist in developing statistical analysis of Center impact on economic development and entrepreneurial activity in North Dakota.
• Maintain filing systems, oversee processes and policies related to record retention, and modify systems as necessary.
• Represent and attend a variety of meetings to represent the Center for Innovation on relevant issues or topics.
• Perform office clerical and administrative duties such as mail, answering phones, greeting visitors and tenants, responding to and resolving complaints and requests for information, copier & reports, and acting as a key first-line representative when anyone interfaces with the Center for Innovation.
• Other duties as assigned.

Perform grant application assistance to include research, technical writing, budgeting, and reporting support. Tasks involved in fulfilling the above duties/responsibilities include:

• Monitor grants.gov and other grant research platforms to identify application opportunities connected to the Center’s mission and service line opportunities.
• Assist with grant writing activities to include application narrative review and editing, budget development and grant application submission to various state and federal agencies.
• Prepare grant reports and review them for accuracy prior to submission by working with grant project investigators, the UND post-award team, and the UND business service center accountant for the Center.
• Examine grant budget spending and activities for completion, including payroll and personnel information to ensure grant funding is being used as allocated and on-time.

Required Competencies

• Strong interpersonal and written communication skills
• Plan, organize and schedule office support priorities and functions
• Comfort responding to and engaging with public and clients of an organization
• Project management skills such as an ability to break down complex tasks, establish and meet deadlines, etc.
• Demonstrated ability to exercise initiative, flexibility and independent judgement
• Ability to work effectively either as a team member or independently to meet deadlines
• Motivated work ethic and ability to work effectively either as a team member and independently to meet deadlines.

Minimum Requirements

• Associate’s degree or equivalent experience
• Two years’ experience with bookkeeping, accounting, and budgeting.
• Two years’ experience providing administrative, office support functions.
• Proficiency in word processing, spreadsheets, databases and other basic business software, including QuickBooks (desktop or online).
• Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

• Bachelor’s degree in accounting, business, finance, entrepreneurship, English, public administration, or a related field.
• Grant writing and/or reporting experience to include good command of spelling, grammar, punctuation and budgeting/ mathematical calculations to include use of Excel formulas in spreadsheets.
• Maintenance of office procedures, operations, and organization.
• Experience working in, owning, and/or operating a small business.
• Experience working with local, state and federal government entities.
• Modern office equipment experience to include computers, speakers, projectors, printers, phones, online conference software tools, etc.

Minimum Hiring Salary/Position Classification

$40,000 annual, Non-Exempt, Full-Time, Benefited

Work Schedule/Start Date

Monday - Friday, 8 a.m. - 4:30 p.m., projected start date is 6/16/2021

Benefits

Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.