Office Assistant

B32 Engineering Group specializes in the planning, consultation, design, and construction administration of the ice system for ice arena facilities. As a nationally recognized leader in the ice rink industry, we have completed over 250 very successful ice rink projects ranging from community-based facilities, outdoor skating surfaces, curling facilities, Division 1 College facilities to NHL facilities. Visit www.b32eng.com to learn more.

B32 Engineering Group is excited to announce an open position for an office assistant. Applicant will have a background in general office administration, marketing, project management, bookkeeping and basic knowledge of information technology. In other words, this position will wear many hats in the organization.  

To apply send a resume with cover letter stating why you think you are a good candidate for this position along with salary requirements.

Duties:

• Provide administrative support services including preparing and editing documents, data entry, copying, scanning, answering and directing telephone calls, sorting and sending mail, and general office organization.
• Assist project managers with project scheduling and prepare bid tabulations, pay requests, specifications, and project close out documentation.
• Log and track project shop drawings as well as other project milestones.
• Update database of clients and projects.
• Track and manage extensive licensing and education requirements for engineers.
• Provide benefits coordination and HR updates.
• Maintain inventory of necessary office and shipping supplies.
• Filing and document management.
• Make travel arrangements for employees.
• Update marketing materials in Adobe InDesign and Word formats.
• Prepare presentation materials.
• Manage AP & AR including collections. Coordinate bookkeeping duties with offsite accountant.
• Process invoices and incoming payments, and deposit checks.

Qualifications:

• Ability to communicate clearly and concisely, verbally and in writing, in English.
• Must be able to keep company and client matters strictly confidential.
• Must have high proficiency with Microsoft Office Suite.
• Ability to multi-task and juggle shifting priorities
• Work alone and/or with team members to accomplish goals.
• Experience in marketing and graphics development.

Benefits

• Paid PTO and holidays.
• Health, life and disability insurance and Simple IRA retirement.
• FT, 8AM to 5PM - no nights, weekends, or holidays