Executive Assistant

Logan Pass Companies is a rapidly growing and fast-paced commercial general contractor, real estate and development firm that works nationally. We are looking for an upbeat, energetic individual with experience to assist directly with the CEO, running office operations and help organize and standardize the day-to-day operations of the company. Reach out if you have any questions or to apply!

Executive Assistant

FUNCTION: Provides administrative support to the Executive team and staff as necessary. Typical responsibilities will be assist with daily company organization and operation, meetings, policies/procedures, bookkeeping and marketing.

Responsibilities

LEADERSHIP ASSISTANCE

• Calendar management for executives
• Aid executive in preparing for meetings
• Responding to emails and document requests on behalf of executives
• Draft slides, meeting notes and documents for executives
• Provide administrative support to President (correspondence, travel arrangements, appointments, receipts/reimbursement requests, etc.)

OFFICE MANAGEMENT

• Plan/attend weekly staff meetings
• Daily mail sorting/delivery
• Arrange for parcel shipping for all staff as needed (correspondence, shop sales, etc.)
• Manage office supplies/budget and equipment (track inventory in supply cabinets, reorder supplies as needed, place special orders for other staff when approved, phones, tablets and computers for staff)
• Coordinate office equipment management and repair needs (copiers, desktop computers, fax, phone, etc.)
• Arrange for flowers/gifts as requested
• Proof reading for all departments as needed
• Ensure meeting announcements are distributed in advance
• Distribute meeting minutes and materials
• Make calls and track meeting attendance
• Attend meetings and take minutes when needed

FINANCE

• Collect / compile all reports
• Assist with other committee activities as requested
• Assist Director of Finance and Personnel in maintaining financial records
• Review employee expense reports
• Assist with company marketing initiatives
• Daily bookkeeping

BUSINESS COMPLIANCE

• Licensing compliance and renewals
• State by state company compliance
• Review subcontractor COI's and W-9 for compliance

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills
• Self-starter
• Problem Solver

Working Hours This is a 3-5 day per week position and we can be flexible on days/hours. Depending on proficiency, this role can transition to a salaried position with addition benefits if desired.