Office Manager

We are looking for an Office Manager on a contract to perm basis.

You are responsible for

General executive support

??? Provide professional executive assistance

??? Create a positive and professional first impression to callers and to people in-person. Work with internal staff at all levels in a confidential manner

??? Monitor, prioritize, and distribute incoming communications as appropriate ensure executive routine deadlines such as Expense approvals, vacations approvals, compensation reviews, requisition approvals, etc

??? Collect and prepare information for use in discussions/meetings of executive staff and outside individuals. Prepare presentation materials for meetings

??? Edit internal presentations and communications and distribute as directed

??? Maintain current and accurate distribution lists for internal communications

??? Support the business needs by creating reports

??? Maintain and distribute internal and external communications.

Meeting and Schedule Management

??? Manage/maintain complex and dynamic executive schedules, calendar, and appointments, providing guidance to both the executive and others on the best way to prioritize, manage and arrange time

??? Coordinate internal and external meetings and events, ensuring all multi-media tools, handouts, agenda's, minutes and follow up items are arranged appropriately and in advance. Suggest items for routine meetings

??? Facilitate complex calendar of appointments, using strong time management skills

Travel

??? Coordinate travel (ground, air, hotel) and associated requirements involved. Manage expense reporting, both creation and approvals.

Project/Program Management

??? Arrange and maintain hotel blocks for attendees

??? Lead planning and scheduling new hire interviews and onboarding process

??? Support customer visits, product fairs and executive visits

??? Execute P-card purchases and support P-card review

??? Order supplies / maintain supplies on hand

??? Support facility requests

??? Manage purchasing & PO creation.

Collaboration

??? Collaborate with and back up fellow administrative assistants

??? Ensure positive relationships with executive leaders across the organization.

To succeed in this role, you should have the following skills and experience

??? Bachelor's degree required

??? 5+ years' experience as an Executive Assistant in a global fast-paced environment

??? Advanced in Word, Excel, PowerPoint and web tools

??? Ability to learn new tools

??? Able to prioritize multiple projects and job responsibilities with competing deadlines (organizational/time management skills)

??? Able to perform a variety of job tasks simultaneously, and flexible to changing priorities and demands

??? Strong communications and interpersonal skills

??? Must be able to work well with people from a variety of backgrounds and disciplines, e.g. technical, business, administration

??? Strong workload management and problem-solving skills, including short-range issues and long-term planning

To succeed in this role, you should have the following skills and experience

??? Bachelor's degree required

??? 5+ years' experience as an Executive Assistant in a global fast-paced environment

??? Advanced in Word, Excel, PowerPoint and web tools

??? Ability to learn new tools

??? Able to prioritize multiple projects and job responsibilities with competing deadlines (organizational/time management skills)

??? Able to perform a variety of job tasks simultaneously, and flexible to changing priorities and demands

??? Strong communications and interpersonal skills

??? Must be able to work well with people from a variety of backgrounds and disciplines, e.g. technical, business, administration

??? Strong workload management and problem-solving skills, including short-range issues and long-term planning

OfficeTeam, a Robert Half Company, matches professionals in the administrative field with remote or on-site jobs on a temporary and temporary-to-full-time basis. Whether you're a seasoned administrative pro or starting your career, we have options for you.

Our experienced staffing professionals can promote you to employers and advocate on your behalf. We provide access to top jobs, competitive compensation and benefits, and free online training. For more opportunities, get the Robert Half app and receive instant notifications when our AI matches your skills and experience with jobs.

When you work with us, you're working with the best. has been recognized as one of FORTUNE's "Most Admired Companies" every year since 1998 and was named to Forbes' inaugural list of America's Best Temporary Staffing Firms.

Questions? Call your local office at 1.. All applicants applying for U.S. job openings must be authorized to work in the United States. Benefits are available to temporary professionals. Visit for more information.

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