Office Assistant, Vice President of Academic Affairs Office

Description

This individual serves as the assistant for the Provost and VP for Academic Affairs office. This individual is responsible for helping to maintain the Provost’s schedule as well as manage the collection and distribution of weekly updates across the entire Academic Affairs unit to the President and Provost. This individual will also work well with other office staff and help to maintain friendly reception to visitors in the office, manage the main phone line, and serve as office support for requests related to telecomm, keys, inventory, and website updates.

Duties & Responsibilities

• Greet guests Manage main phone line in Provost’s Office Manage schedule for Provost Manage collection and distribution of weekly updates to the President and Provost Provost Special events support Inventory VPAA website updates Keys requests Office supply ordering Telecomm support Maintain a high level of communication across campus, as needed Correspond by email, phone, and other means in a professional manner Display a positive attitude as a representative of the Provost’s Office Draft messages for Provost as requested Maintain records and adheres to retention guidelines for documents created as part of duties Work independently and use time-management skills to set and meet deadlines Maintain confidentiality Other duites as assigned

Required Competencies

• Excellent interpersonal verbal/written communication skills.
• Experience with Microsoft Office 365, Word, Excel, PowerPoint, Teams, OmniUpdate; or proven experience to quickly learn new technologies.
• Must possess maturity to handle confidential and sensitive information and maintain confidentiality 
• Must be self-motivated, able to work independently and as part of a team.
• Requires attention to detail and excellent organizational skills.
• Ability to work collegially and collaboratively, have a positive attitude, and be enthusiastic and self-motivated

Minimum Requirements

• Associate’s degree and two years related work experience or four years related administrative experience
• Experience with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Zoom
• Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

• Bachelor’s degree
• Experience with PeopleSoft
• 2-4 years directly related experience in an upper level administrative office
• Experience in higher education and the structures within it
• Experience with academic offices and processes within them

Minimum Hiring Salary/Position Classification

$32,000 Annual, Full-time, Non-Exempt, Benefited

Work Schedule/Start Date

Monday- Friday, 8:00 a.m. - 4:30 p.m., 07/2021 projected start date

Benefits

Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.