Administrative Assistant

THE POSITION
Meetings & Events USA is looking for an organized and polished individual to provide administrative support for our team. The ideal candidate will be a self-starter and enthusiastic team player!

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assist Event Managers and Meetings & Events USA team with administrative support
• Manage project timelines and responsibility for assisting managers with meeting deadlines and staying on task (currently using Monday.com for project management)
• Perform extensive vendor research and maintain vendor contracts
• In-depth experience with understanding entire MS Office suite
• Make travel arrangements, such as making hotel and restaurant reservations, etc.
• Produce RFP documents for potential venues, meetings, workshops, regional programs, etc.
• Create Surveys for onsite and compile the data post-conference
• Manage client emails and respond to general inquiries
• Manage conference advance registration including website or registration software
• Manage membership database including annual dues renewals
• Manage meeting apps including setting up and loading content
• Process Exhibit/Sponsorship Contracts, Maintain Reports and Prepare/Distribute Confirmation Letters
• Answer phones, route calls to appropriate team member and take messages
• Manage company website including social media
• Desire to be proactive
• Must be able to meet deadlines in a fast-paced environment
• Must be able to handle multiple projects simultaneously
• Execute other tasks and duties relevant to the position, as they emerge

Job Requirements:
EDUCATION/EXPERIENCE, KNOWLEDGE, SKILLS AND ABILITIES

• BA/BS or equivalent experience
• Minimum of 2 years prior administrative office experience preferred
• Previous nonprofit association experience valued
• Familiarity with event management and speaker management software is a plus!
• Ability to travel (minimal travel required)
• Excellent communication skills, verbal and written with a strong attention to detail
• Extremely organized with strong time management skills, the ability to consistently achieve desired results, manage multiple tasks, set priorities and set high personal standards
• A self-directed individual who also works well in a team environment