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Administrative Assistant - Healthcare Practice Group

Employer
HGA
Location
Annandale
Salary
Competitive

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Overview:
HGA is an award winning architectural, engineering and planning firm with a full-time opportunity in our Milwaukee office for an Administrative Assistant.This role supports Principals and project team members in the Healthcare Architecture Practice Group and requires a passion for providing exceptional service to internal and external customers. The ideal candidate will excel at time management, attention to detail, follow through, prioritizing, anticipating the needs of others, and maintaining a positive attitude.

Responsibilities:
ESSENTIAL DUTIES AND RESPONSIBLITIES:Maintains daily communication with team leaders to determine assignments, priorities, and seeks clarification as necessary.Performs a variety of administrative duties in support of a department, project teams, or group leaders:Coordinates travel arrangements.Prepares presentations and reports.Prepares correspondence, agendas, meeting minutes, etc.May maintain logs and databases.Assists with budgets and expense tracking; prepares and processes expense reportsSchedules meetings, conference calls and appointments.Clerical duties such as phone coverage and screening, preparing outgoing correspondence and maintaining calendars and filing systems.Coordinates all-office and Practice Group education sessions, lunch and learns, practice group round tables and department meetings.Assists new hires to the Practice Group/department so that they become familiar with administrative procedures, standards and guidelines. Willingly advises them of other resources within firm and may facilitate introductions when appropriate.Maintains ongoing communication with peers and works to maintain quality standards within departments through identification of problem processes, potential changes in work processes, participation in department meetings.Recognizes the importance of confidentiality when working with a variety of documents and conducts self in a professional mannerOther duties or responsibilities as assigned.

Qualifications:
REQUIRED QUALIFICATIONS:Bachelors degree in business administration or related field preferred.3-5 years admin experience, preferably in an Architecture or Engineering environment.Proficiency in Microsoft Office products including Word, Excel, PowerPoint and Outlook; Newforma and Adobe preferred.Proficiency with In-Design graphics software beneficial.Excellent communications skills - both written and verbal.Demonstrated ability to build relationships across an organization.

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