Associate Dean for Admin&Finance/COO

The Associate Dean for Administration and Finance (ADAF)/Chief Operating Officer (COO) is a key member of the senior management team of the SMHS and acts as a strategic partner and advisor to the Vice President for Health Affairs (VPHA) and Dean of the SMHS. The COO is second in command to the VPHA and Dean for all non-academic SMHS functions, and is responsible for the efficiency of its multi-dimensional business operations that involve four regional campuses across the state of North Dakota. The ADAF/COO is responsible for establishing and executing short-and-long term operating goals and initiatives aimed at advancing the SMHS’s status and reputation. The position leads and coordinates the following operations and functions: fiscal reporting, budgeting, records management, facilities management, human resource and payroll management, clinical and professional practice management (including management of clinic and medical service plan operations), procurement management, risk management, alumni fund management and related functions. The ADAF/COO oversees all of the SMHS’s non-academic operations and procedures. The ADAF/COO provides the leadership, management, and vision necessary to ensure that the SMHS has the proper operational controls (especially regarding HIPAA requirements), administrative and reporting procedures, and people systems in place to effectively grow the organization and to ensure financial strength and operating efficiency. The ADAF/COO is expected to be an experienced and efficient leader who demonstrates excellent people skills, business acumen and exemplary work ethic. The overall goal of the ADAF/COO position is to ensure the appropriate environment and support services so that the SMHS can achieve sustainable growth in its quest to be the best community-based medical and health sciences school in the country, and fulfill the expectations outlined in Chapter 15-52-01 of the North Dakota Century Code “…to educate physicians and other health professionals for subsequent service in North Dakota and to enhance the quality of life of its people. Other purposes include discovery of knowledge that benefits the people of this state and enhances the quality of their lives.”

Duties & Responsibilities

Develop administrative and fiscal strategies to meet the short-and-long-range strategic planning of the School of Medicine and Health Sciences

• Forecast financial needs for all programs. Prepare the annual and biennial budgets utilizing parameters established by the VPHA/Dean of the SMHS for submission to the UND Office of the President and the legislature of the State of North Dakota. Manage day to day financial operations of the SMHS. Work directly with legislative committees and other external groups in matters relating to programs and budget. Prepare affiliation agreements, contracts, memoranda of understanding, and direct/conduct related negotiations. Assist with recruitment of high level faculty and staff positions. Manage and oversee the SMHS clinical practice enterprise, including professional and clinic billing, the medical service plan, clinic operations, management of patient records and electronic health systems, and risk mitigation (especially ensuring compliance with HIPAA requirements and best practices). Provide executive level leadership for significant SMHS business and operational functions such as capital asset planning and optimization, space planning and utilization, key service and procurement contract strategies, and optimal organization of team processes. Anticipate and adapt to rapidly evolving healthcare delivery and reimbursement reform models and practices. Develop strategies to ensure continuing growth of the SMHS research enterprise despite an increasingly competitive environment for sponsored funding and an anticipated reduction in indirect (facilities and administration) cost recovery. Manage the Model for Incentive-based Resource Allocation (MIRA) budget process at the SMHS

Serve as a key member of the Vice President for Health Affairs and Dean’s leadership team.

• Participate in senior leadership meetings on a regular basis. Work on projects and perform other duties as requested by the VPHA/Dean. Prepare and present strategic plans, fiscal and otherwise, to internal and external constituencies, including the SMHS Advisory Council, the North Dakota State Board of Higher Education, and the North Dakota legislative bodies.

Develop administrative systems and methods necessary to provide maximum operational efficiency.

• Develop and implement SMHS fiscal and administrative policies and procedures in conjunction with North Dakota University System (NDUS) and University of North Dakota (UND) administrative guidelines. Advise the Vice President for Health Affairs and Dean and other SMHS department heads on NDUS and UND administrative guidelines. Work closely with other members of the VPHA/Dean’s leadership team in evaluating SMHS administrative needs and in determining how best to respond to challenges and opportunities for improvement. In the absence of and as directed by the VPHA/Dean, make day-to-day operational decisions as they relate to administrative (non-academic) operations.

Direct the Office of Administration and Finance

• Provide overall direction and oversight of the functional units within the Office of Administration and Finance (fiscal, budgetary, facilities, records management, clinical and professional practice management, and procurement) to ensure that they are contributing positively to the accomplishment of the SMHS annual operating plan and longer term strategic plans. Work in collaboration with the UND AVP for HR & Payroll Services in manners related to HR and Payroll in the College/Division.  In conjunction with the VPHA/Dean, effectively oversee the functional (non-academic) units of the SMHS, determining their optimal staffing configurations, and assessing their overall effectiveness. Perform all aspects of human resource functions for key positions in the Office of Administration and Finance including performance evaluation, progressive discipline, and salary administration. Ensures good leadership and direction is given to Admin and Finance staff. Develop and engage staff in this area.  Ensure stability and collaboration with department staff and across campus.  Provide the resources and training opportunities necessary for all Office of Administration and Finance staff in order for them to perform the duties of their positions. Ensure easy access to the programs and resources of the Office of Administration and Finance to all SMHS departments.

Administer the SMHS Facilities Management Program

• Provide strategic planning input for all facets of facilities management. Manage facilities projects for the SMHS in conjunction with key management personnel from the UND Facilities/Planning Department. Provide oversight of architects for all SMHS building projects. Participate in meetings and negotiations for all facilities projects.

Required Competencies

• Proven leadership skills with outstanding people, project management, and organization skills. Demonstrated understanding of marketing communications and their importance to the brand and mission of the SMHS. Demonstrated evidence of strong interpersonal, verbal, and written communication skills, especially with senior management and board level constituencies. Must be able to work collaboratively with leadership across the university.  Excellent negotiation and facilitation skills. Demonstrated commitment to working with a diverse population of faculty, students, and staff, and a commitment to a culture of professionalism with a customer service focus. Demonstrated record of achievement in administration to include policy formulation, strategic planning, and day-to-day oversight of resource allocation processes.

Minimum Requirements

• Master’s Degree in health care administration, business administration, public administration, accounting, or related field. 5 years extensive work experience in areas of clinic/hospital/medical school management, university administration, or related fields. 5 years of supervisory experience. Demonstrated proficiency with Excel, Word, PowerPoint, and Outlook software Experience and understanding of finance in higher education and/or not-for-profit organizations. Extensive and progressive leadership/management experience preferably in the area of academic support services (human resources, financial operations, budgeting, procurement, etc.) Experience with project management and resource allocation. Successful completion of criminal history background check/credit check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.   This position does not support visa sponsorship for continued employment.]

Preferred Qualifications

• Experience with higher education and university policies, procedures, and leadership. Experience directing the management of facilities projects from concept to completion. Experience in administration of healthcare clinical practice plans. Experience in administration of medical residency programs. Experience in operational supervision of clinical practices; HIPAA compliance; clinical billing and reimbursement. Knowledge of PeopleSoft Finance and Human Resource Management System (HRMS) software. Knowledge of North Dakota University System and University of North Dakota policies and procedures.

Minimum Hiring Salary/Position Classification

Salary is Commensurate with Experience, Full-Time, Benefited, Exempt

Work Schedule/Start Date

Generally a Monday-Friday 8:00 am to 4:30 pm schedule, but may require work outside of normal operating hours.  

Benefits

Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

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All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.