Vice President-Personal Trust Officer

Position Title: VP Personal Trust Officer

Reports To: SVP Head of Trust

Classification: Exempt

Position Overview:

Personal Trust Officer with Administration and Business Development responsibilities.

Essential Functions:

Personal Trust

• Work with the team for development and execution of long-term growth strategies for the personal trust business line.
• Serve as one of the primary administrators on accounts.
• Promote a business development/sales culture following the Sandler training methodology.
• Collaborate with team to create and execute annual personal trust business development plan for the department and use Saleforce.com to track these activities.
• Perform personal trust department activities within compliance including the account review process.

Trust Account Administrator

• Work as a trusted professional with Attorneys, Investment Managers, Accountants, and any other agents of the client to maintain a high standard of personal service to the end client.
• Meet with clients on periodic basis.
• Work in a professional manner with Operations, Administration and Bank teams.
• Stay in contact with Registered Investment Advisors regarding client investments and monitor their activities.
• Review daily trial balance, including securities, distribution and contribution transactions.
• Review monthly account fees for accuracy and approval. Follow up for overdue fees.
• Document and present requests for discretionary distributions.
• Review set up of new personal trust accounts
• Working with the account transfer working group to track all account opening, closing and transfer activity.
• Review accounts that are closing and determine if necessary documents are received.
• Work with tax preparers to ensure timely filing of fiduciary tax returns and all tax-related documents and reporting.
• Review tax returns for complete and accurate information before filing
• Pay quarterly estimated tax payments as directed by the tax preparers
• Update policies and procedures as required

Other Duties

• Serve as member of the trust officer group, the Trust Administration Review Group and the Fee and Acceptance Group
• Serve as a member and drive the annual Trust Investment Committee to review and approve delegated investment authority.
• Maintain agreed upon continuing education, certifications and education efforts as appropriate to the industry and your role.
• Prepare analysis and special reporting as needed by clients and their service providers.
• Participate as member in related public interest, charitable and business groups.
• Assist in the training of Administrative Assistant.
• Other duties as assigned

Competencies:

• Ability to prioritize and organize job responsibilities and work independently.
• Professional presentation skills and appearance.
• Excellent communication skills (oral and written).

Education, Training, and Experience Requirements:

• Bachelor's degree required.
• 3+ years of broad personal trust administration experience or estate planning legal experience required.
• Proficient in Windows office environment (Microsoft Word, Excel, PowerPoint, Access).
• Thorough understanding and facility on trust accounting software during personal trust administration.
• Ability to utilize FIS AddVantage Trust System
• Customer service experience.

Compensation:

• $80,000-$95,000 per year (based on experience), plus discretionary bonus opportunity up to 20%

Environment and Physical Factors:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• This work requires the exertion of lifting or carrying up to 25 pounds intermittently; work regularly requires sitting, speaking or hearing, using hands to finger, handle or feel and repetitive motions, frequently requires walking and reaching with hands and arms and occasionally requires standing, kneeling, stooping, crouching or crawling; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels.
• No personal protective equipment required.
• Work is generally performed in an office environment with standard office equipment and furnishings available. Occasionally, may be required to attend off-site training and perform site visits.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Job Type: Full-time

• Pay: $80,000.00 - $95,000.00 per year