Accounting/Office Coordinator

Overview:
First Supply is seeking a skilled Office Coordinator to assist the Office Manager and Regional Operations Manager with day-to-day Human Resources, Accounting and Administrative duties. An excellent Office Coordinator is, above all, customer service focused, organized and great with communication. Looking for someone that is comfortable working with people and able to carry out accounting and administrative duties with accuracy, attention to details and urgency.This is an exciting opportunity! First Supply value your opinion, helps you reach your goals, and makes it easy for you to maintain a work-life balance. Start your career today and have fun while doing it!

Responsibilities:
Assist with accounting functions for the branch/regionBalance ledger accounts including bank reconciliation, inter-company cash transferAccount, promotional account, house operation account and cash accountMaintain and monthly reconcile the petty cash accountWork with the Credit Manager to reconcile/collect major accounts receivableResolve vendor disputesSubmit paperwork and expenses for accounts payableMonitor and collect on employee purchase accountsProvide back-up for routine billing both direct and inter-company directCash/Credit Card functions including cash handling, credit card processing, tendering, POAs, Journal EntriesAssist in providing orientation to new employeesAssist in answering incoming calls for branch and/or regionEnsure accuracy of wage and hour information in DayforceEnter corrections into the timecard systemPrepare and submit biweekly hours report for payrollMaintain accurate PTO recordsAllocate reported personal expenses to correct accounts and report for paymentEnsure all office equipment is installed properly and maintained in proper working condition and that required inventory is present for continued operationObtain and supervise repair and maintenance contracts for equipmentOrder necessary supplies of paper, labels, printer ribbons and other office andcomputer suppliesCoordinate installation of computer and telephone linesResolve telephone and computer problemsResponsible for building maintenanceObtain and supervise repair and maintenance contracts for the buildingAll general office duties as assigned by the Operations Manager/Branch ManagerCoordinate counter days and promotional outings as directed by the General ManagerOther duties as assigned by the Operations Manager/Branch Manager

Qualifications:
2+ years experience in Accounting (preferred)Experience in general office/clerical work and multi-line telephone systemComputer knowledge and skills particularly with Microsoft Office and Excel and the ability to learn First Supply LLC's business systemDemonstrated organizational skillsSatisfactory score on the Wonderlic Personnel TestAbility to read, speak, understand and write EnglishAbility to add, subtract, multiply and divide all units of measureAttendance on a regular and consistent basisFirst Supply, family-owned and operated for over 120 years, offers its employees a great benefits package including; medical, dental, vision, 401(k) with company match, PTO, company paid holidays, education assistance, adoption assistance, and more! About First Supply First Supply is a leading main channel wholesale distributor providing industrial customers and building contractors with an extensive line of products and services. First Supply features manufacturer product lines in the plumbing, heating, air conditioning, builder, waterworks, pump/well & septic, industrial and municipal markets. Headquartered in Madison, Wisconsin, First Supply has more than 700 employees in 28 operating facilities serving Wisconsin, Minnesota, Iowa, Illinois and Michigan UP. The company has over $60 million in inventory and over $275 million in annual sales.First Supply also owns and operates 18 Kitchen & Bath Stores in 5 midwestern states under the Gerhard's Kitchen & Bath and Kohler Signature Store brands. Gerhard's is the largest, most versatile kitchen & bath store in the upper Midwest. We offer a huge variety of kitchen and bath choices from contemporary to traditional styles, along with service you won't find anywhere else. The Kohler Signature Stores are a kitchen and bath showroom that provides a distinguished Kohler experience where designers and homeowners can get hands on with hundreds of products, exclusively from the Kohler brands!First Supply LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. In order to be selected for the position, candidates must submit to a drug test with negative results on employment offer, the ability to be bonded as defined by First Supply LLC's fidelity bond insurance carrier and have a valid drivers license and a driving record, which meets underwriting standards.