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Administrative Assistant

Employer
Oshkosh Corporation
Location
Appleton
Salary
Competitive

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About Pierce, an Oshkosh companyAt Pierce Manufacturing, we build trucks that protect people and communities around the world. To our team, there is no room for anything less than providing the absolute best. Since 1913, building truck bodies on Model T Ford chassis in an old converted church has evolved to creating highly customized, carefully designed and engineering pumpers, aerials, tankers and rescue units that have no equal. Today, you'll find more than 30,000 Pierce apparatuses on the road that are making a difference in people's lives, every day. To us, every step in the process of building our trucks is personal. From innovation and expertise, to the customization and service. Our trucks are designed to perform under the toughest conditions.JOB SUMMARY: The Administrative Assistant provides administrative support to the plant Operations leadership team by gathering data, preparing reports, handling requests for information, and scheduling meetings. Supports a medium to large team or a senior level manager. Works under broad supervision.ESSENTIAL DUTIES AND RESPONSIBILITIES: These duties are not meant to be all-inclusive and other duties may be assigned.+ Manage and coordinate the schedules and appointments of the department.+ Handle communications, take calls and messages, arrange conference calls.+ Coordinate and schedule meetings, including on-site and off-site, conferences, presentations, and celebrations.+ Assist with preparing presentations, which may include research and compiling data.+ Compile and prepare reports as required, ensuring due dates are met.+ Handle all miscellaneous administrative duties, which includes maintenance of electronic files, distribution of mail and communications, ordering supplies, printer maintenance, processing invoices, maintaining files, etc.MINIMUM QUALIFICATIONS: + High School Diploma or GED.+ Three (3) or more years administrative support experience.+ Proficient with the Microsoft Suite: Excel, Outlook, PowerPoint, Word, etc.PREFERRED QUALIFICATIONS:+ Ability to work independently with minimal supervision. High degree of initiative, follow-through, and organizational skills.+ Excellent interpersonal communication (verbal and written) and collaboration skills.+ Ability to interface with personnel at all levels directly or virtually.+ Ability to manage confidential data.SUPPLEMENTALOSHKOSH CORE COMPETENCIES:+ Inspires and Motivates Others+ Genuine leader that engages, motivates and inspires others through trust, credibility, and collaboration. Understands how their leadership style impacts others.+ Makes decisions and bold moves in the face of adversity/uncertainty and accepts responsibility for those decisions.+ Helps others discover themselves and has a strong belief in themselves.+ Openly shares their knowledge and experience with others; encourages healthy debate. + Builds Collaborative Relationships+ Understands the products and services of all parts of the business and facilitates the flow of information between them to maintain mutually beneficial relationships.+ Establishes good interpersonal relationship by ensuring that people are valued, appreciated and included. Actively listens to and fully involves others.+ Gets to know people at all levels and adapts their leadership style to engage all team members+ Coaches & Develops+ Makes their own and their team members' development a priority. Gives others a sense of ownership and personal commitment to their work.+ Encourages team members to excel; delegates with development in mind.+ Provides timely and candid feedback in a way that encourages growth. + Uses experience in role to mentor and develop others+ Encourages Innovation & Inclusion+ Champions and generates creative ideas to improve current thinking, processes and systems.+ Possesses an awareness of current trends and shares this knowledge to improve the business.+ Treats people the way they want to be treated rather than the way you wish to be treated.+ Comfortable working with people of different backgrounds, abilities, opinions, and perceptions as well as working effectively with all members in the organization+ Aligns Organization+ Brings meaningful purpose, practical strategies and goals together to align achievable results.+ Sets challenging and impactful business objectives, aligns resources, and takes responsibility to achieve results.+ Ensures when decisions are made that all aspects of the business are considered and those impacted understand why.+ Drives Strategic Thinking+ Understands the organization functions within a global environment. Spends time and effort on the implications of global business and its competitive elements.+ Builds and communicates a shared purpose, explains "the why" and generates enthusiasm around it to achieve positive results.CORE COMPETENCIES:+ Internal Contacts: Contact with employees or others primarily at a routine level involving basic information exchange.+ External Contacts: Limited external contact to: gather information, answer queries, or ask assistance.+ Communication Skills: Read, write and comprehend instructions, short correspondence and memos, occasionally involving confidential information; Write routine reports, correspondence and speak effectively before both internal and external groups; Language: English.+ Decision-Making: Requires infrequent decision-making responsibility.+ Complexity, Judgment and Problem Solving: Work of a relatively routine nature; Requires the ability to understand and follow instructions; Structured work, following a limited variety of standard practices.WORKING CONDITIONS: + Physical Demands: Frequent Sitting, Hearing, Talking, Visual, Typing; Seldom Standing, Walking/Running, Reaching, Climbing, Driving, Bending/Kneeling, Fine Dexterity, Manual Dexterity; Upper Extremity Repetitive Motion.+ Non-Physical Demands: Frequent Reading, Writing; Occasional Analysis/Reasoning, Communication/Interpretation, Math/Mental Computation; Seldom Sustained Mental Activity (i.e., auditing, problem solving, grant writing, composing reports, etc.).+ Environmental Demands: Occasional Work Alone, Task Changes, Tedious/Exacting Work; Seldom High Volume Public Contact.+ Work Schedule: Routine shift hours. Infrequent overtime, weekend, or shift rotation.+ Demands/Deadlines: Occasional stress due to deadlines or workload because of intermittent or cyclical work pressures, or occasional exposure to distressed individuals within the immediate work environment.Oshkosh is committed to working with and offering reasonable accommodation to job applicants with disabilities. If you need assistance or an accommodation due to disability for any part of the employment process, please contact us at: or . Oshkosh Corporation is an Equal Opportunity and Affirmative Action Employer. This company will provide equal opportunity to all individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status. Information collected regarding categories as provided by law will in no way affect the decision regarding an employment application.Oshkosh Corporation will not discharge or in any manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Oshkosh Corporation's legal duty to furnish information.Certain positions with Oshkosh Corporation require access to controlled goods and technologies subject to the International Traffic in Arms Regulations or the Export Administration Regulations. Applicants for these positions may need to be "U.S. Persons," as defined in these regulations. Generally, a "U.S. Person" is a U.S. citizen, lawful permanent resident, or an individual who has been admitted as a refugee or granted asylum.Advance your career by advancing the world. For many of our team members, this is more than a career. It's a calling. Oshkosh is home to thousands of difference-makers working together to build, serve and protect people and communities around the world. From the front lines to the firehouse, the people we serve are driven by a sense of purpose. The people who work here are no different. Our engineering and product innovation help keep soldiers and firefighters safe, is critical in building and keeping communities clean and helps people do their jobs every day. As part of a People First culture, you'll be encouraged and empowered to take ownership of your work, develop your career and make a real impact on the world around you.Oshkosh is a global company that designs and manufactures some of the world's toughest specialty and access equipment under the brands of JLG??, Pierce??, Oshkosh?? Defense, McNeilus??, IMT??, Frontline???, Jerr-Dan??, Oshkosh?? Airport Products, and London???.

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