Administrative Assistant - Social Work Department

Description

The mission of the College of Nursing and Professional Disciplines (CNPD) is to prepare future leaders, to advance human well-being and improve quality of life for diverse populations, with an emphasis on rural communities in North Dakota, the region and beyond, through the provision of high-quality innovative inter-professional education, research and service.

The mission of the Social Work Department is to advance knowledge and learning and to prepare competent, responsive and ethical social workers who empower vulnerable populations, promote social justice and are committed to serving diverse populations.

Duties & Responsibilities

• Act as assistant to department chair to ensure smooth functioning of departmental programs
  • Oversee administrative operations of social work
  • Assist chair with resolution of problems or conflicts
  • Supports academic functions, which may include (but not limited to) scheduling courses and classrooms, ordering textbooks and onboarding of faculty and field staff
  • Draft various departmental reports
  • Assist administrative team with development and distribution of policies and procedures
  • Process applications and prepare annual scholarship payments and grant stipends
  • Provide training to staff and faculty to ensure administrative policy compliance
  • Hire, train and supervise department secretary and student workers
  • Process payments for social work through the Jaggaer program
  • Other duties as assigned
• Administrative liaison to college staff
  • Research and help draft operational budgets, including helping to project expenses and manage departmental resources effectively
  • Assist with hiring process, as needed
  • Assist with payroll forms, as needed
  • Assist with completion of annual evaluation process
  • Analyze operating proccedures and processes to ensure smooth coordination of administrative functions between department and college
  • Attend trainings and act as liaison to relay information to others in the department and/or college
  • Other duties as assigned
• Provide internal and external communication support
  • Ensure timely and effective communication to support all department functions
  • Develop and execute communication to all stakeholders, including but not limited to, updating departmental website and creating and distributing electronic newsletter
  • Plan and oversee all departmental events, such as Homecoming field instructor events, distance student campus visits, alumni events and grant-related conferences
  • Assist the CNPD Dean's Office Manager on any Social Work communication, social media or networking
  • Review and answer correspondence in a timely manner

Required Competencies

• Strong customer service skills and positive attitude
• Highly organized, self-directed and motivated
• Ability to manage multiple tasks and projects, prioritizing as needed
• Perform detailed work with a high degree of accuracy within scheduled deadlines
• Proficiency in written and verbal communications
• Effective communication with diverse groups of people

Minimum Requirements

• Associate's degree in business-related field
• 3 years experience in an office setting
• Experience supervising employees
• Demonstrated proficiency in Microsoft Office software
• Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.This position does not support visa sponsorship for continued employment.

Preferred Qualifications

• Event planning experience
• Experience with Blackboard, Campus Connection, HRMS

Minimum Hiring Salary/Position Classification

$40,000/year

Work Schedule/Start Date

Work schedule is Monday-Friday, 8am-4:30pm. May also include occasional evenings and/or weekends in conjunction with planned events.

Benefits

Includes single or family health care coverage (premiums paid for by the university), basic life insurance, EAP, retirement plan, tuition waiver, annual and sick leave. Optional benefits available: supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

To Apply

For full consideration, all applications must be fully submitted by 11:59PM on September 17, 2021. Please include the following materials:

• Resume
• 3 Professional References

Position is open until filled.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years’ of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.