Proposal Manager

Job Description

Position: Proposal Manager

Reports to: Manager, Proposal Resources

Thomson Reuters provides intelligent information and solutions for law firms of all sizes, corporations, government agencies, tax and accounting firms, and academic institutions. The Procurement and Proposal Management (PPM) team is an integrated shared service organization dedicated to coordinating proposal responses to formal government, corporate, and law firm solicitations (e.g., RFPs, RFIs), as well as responding to customer inquiries such as forms, certifications, and disclosures. Our work environment is collaborative, flexible, fast-paced, and deadline driven. We are currently seeking a Proposal Manager to join our PPM team.

Position Description

The Proposal Manager position includes responsibilities from multiple job roles that are often distinct positions at other companies, including the following:

* Proposal Manager: Managing the RFP response process from the time a solicitation is received thru contract award.
* Proposal Writer: Creating proposal-related materials used in response to formal customer proposal requests.
* Proposal Coordinator: Scheduling, facilitating, and leading bid strategy sessions with the RFP response team.
* Knowledge Manager: Helping to maintain an electronic repository of content that can be leveraged for future RFPs and inquiries from customers and creating additional proposal tools and resources as necessary.

We are looking for an individual with a flexible and organized mind, who is able to adapt quickly to changing requirements. We want someone who has the focus to stay on task in order to meet challenging deadlines. We are looking for someone who can be depended upon to work independently and collaboratively with integrity and who is driven to constantly improve themselves and the team.

Primary Responsibilities

* Understand requirements of formal solicitations (RFP/RFQ/RFIs) and other procurement vehicles from government entities (federal/state/local), corporations, and law firms.
* Coordinate the formal proposal response process, which involves scheduling, facilitating, and leading bid discussions with the RFP response team. Assign action items/deliverables and ensure that all proposal deadlines (internal and external) are met.
* Investigate previous proposal efforts related to a customer, including performing a comparison of previous RFx documents and proposal responses.
* Collaborate heavily with key internal business partners (e.g., sales organization, finance, legal counsel) to drive the proposal strategy and create a compelling proposal.
* Communicate with customers regarding procurement-related issues (e.g., clarification requests, proposal revisions, post-award items).
* Generate complete, accurate, and customer-centric proposal responses (including forms) that are in compliance with solicitation requirements.
* Review final proposal documents for responsiveness to evaluation factors and comprehensiveness.
* Ensure successful delivery of proposal submission (via email, bid sites, and/or print and ship) by the stated proposal deadline.
* Update PPM's proposal/contract repository with all related project documents (e.g., RFx documents, proposal response documents, award notifications, contract documents).
* Provide proposal guidance and assistance as needed to internal business partners.

Other Responsibilities

* Contribute to the ongoing development of best practices and streamlining of processes and tools to effectively manage the ever-increasing volume of workflow (e.g., assisting with the creation of onboarding materials for new products).
* Evaluate proposal success rates to identify potential areas for process improvements to help ensure our proposals evolve and improve over time.
* Assist with miscellaneous projects as needed, including the development of additional proposal resources (e.g., templates) to improve efficiency and consistency.

Depending on project workflow, Proposal Managers may be required to complete additional tasks for their projects that would normally be completed by other team members, including the following:

* Accurately incorporate edits from SMEs, business partners, and reviewers.
* Coordinate and produce final proposal documents (hard copy and electronic).
* Work with the Knowledge Manager to help maintain and enhance our electronic repository of standard proposal content and questions that is used to efficiently respond to solicitations and other procurement processes.
* Create language for the repository for new products and craft responses to new questions from RFPs as needed.
* Answer questions from customers and internal business partners using the repository to provide consistent and accurate responses. Customize existing repository text for proposal responses as appropriate.

Qualifications/Experience

This position requires a combination of professional writing experience, project management, technical aptitude, an understanding of Thomson Reuters products, and expert knowledge of the Microsoft Office Suite, particularly Microsoft Word. Specific qualifications include the following:

Need to Haves

* 4-year college degree required (BA or BS).
* Must possess a high level of integrity and professionalism.
* Excellent organizational, interpersonal, written, and verbal communication skills.
* Ability to work under pressure to manage multiple priorities, often with competing and tight deadlines.
* Strong editing skills and attention to detail.
* Strong technical aptitude and analytical skills; ability to learn new products/technologies quickly.
* Demonstrated soft skills, including the ability to effectively interact, communicate, and work well as a team member with internal and external partners at all levels of the organization. Ability to build rapport and trust with internal stakeholders and customers.

Nice to Haves

* Experience with proposal writing preferred, especially in response to formal solicitations for government customers.
* Membership in a professional proposal organization such as APMP.
* Experience with proposal creation software (e.g., Qvidian).

About Thomson Reuters

Thomson Reuters is one of the world's most trusted providers of answers, helping professionals make confident decisions and run better businesses. Our customers operate in complex arenas that move society forward - law, tax, compliance, government, and media - and face increasing complexity as regulation and technology disrupts every industry. We help our customers reinvent the way they work by bringing together information, innovation, and authoritative insight to unravel complex situations. We're on a mission to help professionals advance their businesses and gain competitive advantage with the trusted answers only we can provide.

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Do you want to be part of a team helping re-invent the way knowledge professionals work? How about a team that works every day to create a more transparent, just and inclusive future? At Thomson Reuters, we've been doing just that for almost 160 years. Our industry-leading products and services include highly specialized information-enabled software and tools for legal, tax, accounting and compliance professionals combined with the world's most global news services - Reuters. We help these professionals do their jobs better, creating more time for them to focus on the things that matter most: advising, advocating, negotiating, governing and informing.

We are powered by the talents of 25,000 employees across more than 75 countries, where everyone has a chance to contribute and grow professionally in flexible work environments that celebrate diversity and inclusion. At a time when objectivity, accuracy, fairness and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.

Accessibility

As a global business, we rely on diversity of culture and thought to deliver on our goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity/Affirmative Action Employer providing a drug-free workplace.

We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law.

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Locations

Eagan-Minnesota-United States of America