AP Accounting/HR Assistant - Minneapolis, MN (Office)

HR/Accounting AssistantPosition ProfileUpdated: 07/06/2021Reports To: Human Resource Manager FLSA Status: Full-time Non-exempt SummaryUnder general supervision, the HR/Accounting Assistant is responsible for assisting the Company CEO, President, Human Resource and Accounting departments in performing various office duties and maintaining records.Position DetailsThe primary responsibilities and areas of impact of this position include, but are not limited to:GeneralMaintaining, filing, and organizing paperwork.Creating and maintaining Excel spreadsheets.Assist with company events.Short errand travel close to office.Reconciling monthly reports.Running reports as needed.Manage office supply stock and special supply needs. Human ResourcesMaintain, filing and organizing confidential paperwork.Data entry of confidential material.Handling of employee travel arrangements.Manage ERIK'S Employee Purchase program.Maintain ERIK'S Event Fee Reimbursement program.Maintain Employee Pay Advancement Program. Maintain HR related intranet material as directed.Maintain current job postings.Maintain applicant tracking system.Maintain company hiring schedules.Manage employee background checks.Onboarding of new employees.Administration of medical, dental and supplemental benefits.Processing employee Workers Compensation claims.Maintain state labor law and OSHA information for all locations. AccountingAssist with special projects and administrative tasks as assigned.Monitoring and reviewing accounts for errors.Compiling monthly internal expense and sales tax reports.Monitor and report improper retail cash refunds.Monitor and communicate unposted retail tills for timely closing.Monitor house accounts for improper usage.Monitor and communicate incorrect retail internal expenses for adjustment.Match receiving logs with invoicesCommunicate issues with Product ManagersPost Inventory Invoices to accounting systemSort Service Invoices and seek Department Head approval for paymentKey in Non-Inventory invoicesPerform company Check RunMonitor accounts to ensure payments are up to datePrepare and process electronic transfers and paymentsTrack vendor terms and changes throughout the yearFlag and clarify any unusual or questionable invoice items or pricesResearch and resolve invoice discrepancies and issuesMaintain vendor filesCorrespond with vendors and respond to inquiriesProvide supporting documentation for auditsMaintain accurate historical records TrainingMonitor and maintain annual Service Technician ski indemnification testing completions.Assist with updates to ERIK'S learning management systems.Position RequirementsExperienceHigh School Diploma or GED.Familiarity of accounting principles and general office procedures and practices.2+ years' experience in an Accounts Payable work environmentPrevious experience in working with highly confidential material. Skills Accurate ten-key and data entry skills. Experience in the use of Office 365, Excel, Word as well as proficiency of both PC and MAC. Detail oriented and organized. Strong verbal and written communication skills. Self-starter with the ability to multi-task and meet deadlines. Ability to follow verbal and written instructions and communicate effectively. Creative problem-solving skills. Successful at working both independently and as part of a team.Dedication to get the job done.Valid state issued driver's license, positive driving record and ability to be on Erik's insured drivers list.Working ConditionsWork is typically performed in an office environment but may involve some travel to Erik's retail locations.Physical requirements include sitting for extended periods of time, typing, use of general office equipment and occasional use of ladders and lifting to 30 lbs.