Administrative Secretary

Position Information

Please provide details within Resume or Cover Letter of how each of the minimum and/or preferred qualifications have been met.

The Administrative Secretary, a full-time, 12-month position, provides specialized administrative support to all of the programs within the NDSU Department of Animal Sciences. The wide range of responsibilities includes, but is not limited to the following:

• Provide exceptional service and support to students, faculty and staff in meeting the department's mission.
• Assist with office activities to include upkeep of office equipment, coordinating software orders, maintain supplies, and office communications.
• Maintain and update the department website and assist with social media content.
• Act as departmental support for the Veterinary Technology program by answering their phone, assisting with the application and onboarding process of new students, and other duties as needed.
• Coordinate time slip hires and reported time entry.
• Assist with the creation and distribution of departmental newsletters.
• Act as back-up to other administrative staff, and complete other departmental duties as assigned or needed.

Behavioral expectations include:

• Work ethically, with integrity, and respect confidentiality.
• Contribute to an environment of cooperative, supportive, and positive working relationships with co-workers and stakeholders.
• Promote a healthy work environment and support everyone's efforts to succeed.
• Resolve differences constructively. Use tact and courtesy at all times.
• Use effective time management. Be prompt in attendance for work and meetings, and be fully engaged.
• Exhibit positive attitude, image and personal motivation. Be a professional at all times.

Work Schedule: Full-time; 12-month

Advertised Salary: $33,000+/year

Minimum Qualifications:

• High school diploma or GED
• Demonstrated history of progressive ability and responsibility in a multidisciplinary team environment
• Effective interpersonal, oral and written communication skills
• Ability to work effectively with minimal supervision in a team environment
• Ability to prioritize multiple responsibilities and adapt to changing needs
• Proficiency with Microsoft Office Suite, Adobe and the Internet

Preferred Qualifications:

• Experience with Campus Connection/PeopleSoft
• Experience with website maintenance
• Knowledge of university policies and procedures

Applicant Materials Required: Please include a resume and cover letter.

Benefits:

NDSU offers a comprehensive benefits package with includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us

North Dakota State University is distinctive as a student focused, land-grant, research university. Our main campus is located in Fargo, ND with Extension and Research Experiment Station locations across the entire state. NDSU has been listed in the Top 100 public research universities in the United States for research and development in agricultural sciences, psychology and social sciences, based on reported research expenditures.

NDSU is an exciting place to work offering a stimulating and diverse environment richly populated with people pursuing life-long learning and personal growth. Employees often attend on-campus cultural events, lectures, athletic events and enjoy walks through our beautiful campus.

NDSU employs over 6000 full-time and part-time employees across the state, making it the second largest employer in the community. NDSU is the best college in ND, according to Money Magazine (September 2018). NDSU was named a 2019 Best Value College by Forbes. Fargo made Livability.com's top 10 list of cities to find a job and ranked at #11 for best places to live overall.

NDSU offers a wide array of professional opportunities including faculty, executive, managerial, professional, technical, paraprofessional, office support, servers and crafts/trades. Like a small city, NDSU operates 24 hours a day, seven days a week. Full-time employees are offered a superb benefit package to include 100% company paid health insurance premiums and tuition assistance for employees and immediate family members. All of us at NDSU play an important role in serving our students and public constituencies. We encourage motivated and talented team members that thrive in a higher-ed environment to join our university!

Mission

We provide transformational education, create knowledge through innovative research, and share knowledge through community engagement that meets the needs of North Dakota and the world.

Additional Information

No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.