Design Manager

Haskell is seeking a Design Manager to join the team in our St. Paul, MN office.

Haskell's Design & Consulting Services (DCS) Group unites architecture, engineering, and consulting professionals from across industries and geographies. While some clients are looking for turnkey design-build or engineer-procure-construct projects, the DCS Group serves clients who need specialized, fee-for-service design or consulting projects. These types of projects allow our team to form a strong rapport with client teams, marshaling them as they grow and helping them address industry and market challenges. The DCS Group serves four primary markets: Government, primarily Department of Defense, U.S. Army Corps of Engineers, Air and Army National Guard, and the U.S. Naval Facilities Command; Industrial, focusing on food and beverage, consumer products, and utilities; Civil Infrastructure; and Healthcare.

Job Responsibilities

• Application of Knowledge:
  • Directs and is accountable for all aspects of the design effort on a project for the disciplines assigned including conformance of project systems and components with all relevant project criteria.
  • Responsible for coordination among disciplines and conformance to corporate standards for design documents (e.g., calculations, drawing and specification production).

• Client Management:
  • Directs and is accountable for criteria acquisition from client, distribution to the AE team and communicating appropriate responses following review.
  • Operates as primary client interface during design.
  • Ensures meeting minutes are produced to document all client meetings.
  • Where client needs and services are not defined, seeks to understand client criteria and documents what is needed for effective delivery of the project.
  • Directs and is accountable for conformance of project systems and components with project criteria. Negotiates issue resolutions among design disciplines and between design and construction staff.
  • Maintains a positive client relationship.
  • Develops potential future work opportunities.

• Construction Support:
  • Monitoring of design team response to Requests for Information and submittal review time.
  • Assists in prioritizing critical responses.
  • When assigned, track cost, scheduling and purchasing of equipment and services.
  • When assigned, supervise or participate in installations and start-up.

• Change Management:
  • Responsible for design scope change definition and management and impact to schedule and financial performance.
  • Documents all changes in scope in accordance with terms of the contract.

• Financial:
  • Develops design budget, fees, and scopes with input from project design team and is responsible for design financial performance.
  • Utilizes company standard procedures and software to project financial performance monthly.
  • Monitors weekly fee burn rate weekly for short-duration projects and proposals.
  • Ensures Owner is invoiced in accordance with terms of the contract (design only projects).
  • Selects, negotiates with, manages, and directs the work of outside consultants when needed for project expertise or workload.
  • Monitors project cash flow.
  • Communicates with project manager/project director on financial status as appropriate.

• Scheduling:
  • Coordinates staff allocation to projects with other design project managers and AE business unit leader.
  • Develops, in conjunction with the overall project schedule, the design schedule.
  • Provides regular schedule updates to the design team.
  • For proposal efforts, working with the Project Executive, determines the schedule for proposal pricing and deliverables.
  • Directs and is accountable for design schedule compliance. Negotiates scheduling conflict resolution among design disciplines and between design and construction staff.

• Strategy:
  • Participates in developing and executing "win strategy" for proposals.
  • Participates in marketing and business development efforts as assigned.
  • Seeks innovative ways to provide the design deliverables.
  • Directs and is accountable for development of and compliance with a comprehensive and cohesive drawing and specifications production strategy.
  • Participates in formulation of design project management corporate policies and procedures.

• Leadership:
  • Supervises personnel assigned to project.
  • Maintain all project communications through regular review meetings.
  • Ensures all design contractual requirements are satisfied.
  • Provides leadership in project teaming and integration of design and construction staff.
  • Negotiates issue resolutions among design disciplines and between design and construction.
  • Administrative duties as assigned including performance reviews and career development.
  • Participates in applicable corporate quality programs for assigned projects.
  • Participates in AE and corporate policies, procedures, committees and initiatives when assigned.
  • Participates in project closeout, post-construction review process and warranty responses.
  • Ensuring all relevant design documents reside on the network in appropriate folders.
  • Responsible for archiving of AE documents.

Education/Experience

• Bachelor's degree in Engineering or Architecture (preferred).
• 10 years of progressive experience in a design discipline leading to 5 years as an independent lead designer and culminating with at least 3 years successfully performing design management and coordination activities in assistance to a design project manager.
• Manager - Working knowledge of one or two highly related design disciplines (e.g., process & automation or mechanical & electrical) and the ability to manage and coordinate all design activities thereof.

Specific Knowledge, Skills, License, Certifications Etc.

• Professional registration or registration eligible (preferred).
• Intermediate skills in Microsoft Word, Excel and PowerPoint.
• Knowledge of design document production and presentation software.
• Ability to budget, manage and forecast in EcoSys or other business unit approved design management software.
• Communications, negotiations, management and leadership skills.
• Knowledge and experience in design project management including, but not limited to, budgeting, scheduling, proposal writing, staffing, coordination, forecasting, conflict resolution, and change management.
• Project Management Professional (PMP) certification desired but not required.

Core Competencies

• Accountability: Accepting responsibility that results in anticipation/prevention of problem areas from actions, and problem solving inside and outside the department/organization.
• Customer Focus: Makes service to internal and external customers a priority; focuses on exceeding customer expectations, not just meeting them; recognizes and values all key stakeholders; applies and develops service excellence skills.
• Effective Communication: Listens for understanding and appreciation, encourages open feedback; presents clearly and effectively one on one, and in small and large group settings; considers the audience in preparing messages and in choosing the appropriate communication channels; creates and encourages open channels of communication.
• Execution/Empowerment: Demonstrates the ability to get results; manages competing demands in fast paced environment with effective results; identifies and creates contingency solutions to ensure timely execution.
• Learning & Development: Learning new skills and increasing capabilities a high priority; takes action to address development needs in self and others, if applicable; identifies gaps and learning opportunities to ensure complete technical job proficiency; takes responsibility for own development and skills improvement.

Values

• Team: Collaborate and demonstrate respect for team members, partners and everyone with whom we do business; open communication.
• Excellence: Strive for quality and safety; executed best in class; creative and innovative; dedicated for continuous improvement.
• Service: Passionate about customer service internal and external and to the community; and creates superior value.
• Trust: High standards of ethics and personal accountability; transparency; credibility; fairness.

Environmental Factors and/or Physical Requirements

While performing the duties of this job, this position is required to have ordinary ambulatory skills sufficient to visit other locations; and the ability to stand, walk, stoop, kneel, crouch, and manipulate (lift, carry, move) light to medium weights of 10-50 pounds. Requires good hand-eye coordination, arm, hand and finger dexterity, including ability to grasp, and visual acuity to use a keyboard, operate equipment and read application/form information. The associate frequently is required to sit, reach with hands and arms, talk and hear.

Haskell will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990 and the Americans with Disabilities Act Amendments Act of 2008. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and marginal job functions are subject to modification.
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