Administrative Assistant - Telecommute

Combine two of the fastest-growing fields on the planet with a culture of performance, collaboration and opportunity and this is what you get. Leading edge technology in an industry that is improving the lives of millions. Here, innovation is not about another gadget; it is about making health care data available wherever and whenever people need it, safely and reliably. There is no room for error. If you are looking for a better place to use your passion and your desire to drive change, this is the place to be. It's an opportunity to do your life's best work.(sm)

We are searching for a highly qualified Administrative Assistant responsible for providing highly responsive support to executive leaders. As a member of the administrative team you will be responsible for maintaining calendars, setting up meetings, making travel arrangements, tracking expenses and coordinating building and equipment requests.

You'll enjoy the flexibility to telecommute* from anywhere within the U.S. as you take on some tough challenges.

Primary Responsibilities:

• Provide administrative support in a manner consistent with the highest level of performance and professionalism
• Maintain and update calendars in a fast-paced environment with many competing priorities including fielding all incoming scheduling requests, prioritizing the most urgent and sensitive matters and meetings, communicating with all parties, and ensuring that meetings are set up for success
• Organize meetings including scheduling, coordinating with remote participants, material preparation, record minutes from meetings, provide post meeting materials and distribution to attendees
• Meet frequently with leaders for proactive meeting support including preparations before critical meetings
• Coordinate travel arrangements and provide organized resources (itineraries, agendas, meeting materials, etc.) for upcoming leader travel and meetings
• Event logistics for onsite leadership meetings and or Town Halls
• Use various software including Word, Excel, PowerPoint, Visio to prepare presentations, reports, agendas, and other communications
• Maintain and distribute lists as needed (e.g., organization charts, email distribution list, contact, etc.
• Work effectively as an integral member of a team of administrative professionals
• Assist with requests for hardware, software applications and supplies within department standards and company procedures to meet business priorities
• Complete tactical onboarding tasks: order equipment, submit software and system access, assign workstation (if in-office) or request work at home internet needs (if telecommuter); complete other tasks such as requesting badge, WebEx Calling, etc.
• Communicate with managers to ensure new hires have pre-Day 1 communication
• Assist with tasks that must be completed by managers
• Utilize data resources to identify new hires, being aware of and working through data inaccuracies
• Serve as point of contact for new hires prior to Day 1 for in-person orientation and for any other onboarding issues
• Assist the team with request for software, system access, equipment replacement (as needed), and office supply needs
• Process team member resignation requests, ensuring system access is properly terminated and equipment has been returned
• Perform all related duties as assgined.

You'll be rewarded and recognized for your performance in an environment that will challenge you and give you clear direction on what it takes to succeed in your role as well as provide development for other roles you may be interested in.

Required Qualifications:

• High School Diploma / GED
• 3+ years of administrative experience supporting executive/management level staff members
• Advanced experience in Outlook for complex calendar management, scheduling meetings, as well as PowerPoint, Visio, Word and Excel software
• Experience working in a fast-paced, matrix organization
• Experience managing multiple priorities with ever changing business needs while effectively prioritizing to meet deadlines and maintain a high quality of work
• Experience working with onsite and telecommuter/remote team members
• Ability to maintain integrity of sensitive/confidential information

Preferred Qualifications:

• 3+ years of experience creating and submitting expense reports
• 3+ years of experience maintaining calendars and setting up meetings
• 3 + years of making travel arrangements
• Prior experience or knowledge of the health care industry and system
• Able to independently, drive work and prioritize work with minimal oversight and work closely and collaboration with teammates as needed
• Excellent verbal and written communication skills in addition be a good listener
• Provide accurate and timely information for the progress and completion of tasks
• Proven ability to understand and adhere to operating procedures and practices
• Takes accountability and ownership of tasks, performance standards and quality results
• Full COVID-19 vaccination is an essential requirement of this role. UnitedHealth Group will adhere to all federal, state and local regulations as well as all client requirements and will obtain necessary proof of vaccination prior to employment to ensure compliance

To protect the health and safety of our workforce, patients and communities we serve, UnitedHealth Group and its affiliate companies now require all employees to disclose COVID-19 vaccination status prior to beginning employment. In addition, some roles require full COVID-19 vaccination as an essential job function. UnitedHealth Group adheres to all federal, state and local COVID-19 vaccination regulations as well as all client COVID-19 vaccination requirements and will obtain the necessary information from candidates prior to employment to ensure compliance. Candidates must be able to perform all essential job functions with or without reasonable accommodation. Failure to meet the vaccination requirement may result in rescission of an employment offer or termination of employment.

Careers with Optum. Here's the idea. We built an entire organization around one giant objective; make health care work better for everyone. So when it comes to how we use the world's large accumulation of health-related information, or guide health and lifestyle choices or manage pharmacy benefits for millions, our first goal is to leap beyond the status quo and uncover new ways to serve. Optum, part of the UnitedHealth Group family of businesses, brings together some of the greatest minds and most advanced ideas on where health care has to go in order to reach its fullest potential. For you, that means working on high performance teams against sophisticated challenges that matter. Optum, incredible ideas in one incredible company and a singular opportunity to do your life's best work.(sm)

Colorado, Connecticut or Nevada Residents Only: The hourly range for Colorado residents is $20.77 to $36.88. The hourly range for Connecticut / Nevada residents is $22.93 to $40.58. Pay is based on several factors including but not limited to education, work experience, certifications, etc. In addition to your salary, UnitedHealth Group offers benefits such as, a comprehensive benefits package, incentive and recognition programs, equity stock purchase and 401k contribution (all benefits are subject to eligibility requirements). No matter where or when you begin a career with UnitedHealth Group, you'll find a far-reaching choice of benefits and incentives.

*All Telecommuters will be required to adhere to UnitedHealth Group's Telecommuter Policy.

Diversity creates a healthier atmosphere: UnitedHealth Group is an Equal Employment Opportunity/Affirmative Action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected bylower 48 law.

UnitedHealth Group is a drug-free workplace. Candidates are required to pass a drug test before beginning employment.

Job Keywords: Administrative Assistant, Expense Reports, Healthcare, Telecommute, WFH, Work From Home, WAH, Work At Home