Accounts Payable Specialist

JOB SUMMARY

Under the direction of the Chief Financial Officer, the Accounts Payable Specialist is responsible for the timely payment of vendor invoices in accordance with Company policies and procedures.

ESSENTIAL DUTIES and RESPONSIBILITIES:

This list of duties and responsibilities is not all-inclusive and may expand to include other duties and responsibilities, as management may deem necessary from time to time.

• Process invoices and vendor payments.
• Ensure all invoices have appropriate levels of approval and receiving documentation prior to payment. Work with purchasing and other internal approvers to investigate invoice discrepancies.
• Review expense reports and credit card statements for necessary documentation and receipts.
• Vendor account maintenance.
• Scan vendor invoices and documentation into electronic workflow.
• Participate in month and year end closings.
• Prepare audit schedules as needed.
• File sales tax returns.
• Perform administrative duties as assigned.
• Serve as backup to reception as needed.
• Other administrative responsibilities as assigned.

MINIMUM QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of education and/or experience, the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or equivalent. Associate or bachelor's degree, or equivalent course work, preferred.
• Prior accounts payable experience, preferably in a manufacturing company.
• Working knowledge of sales and use taxes.
• Familiar with general ledger accounting systems.
• Microsoft Office experience.
• Basic understanding of the principles of bookkeeping and general accounting.
• Effective interpersonal, verbal and written communication skills are essential.
• Attention to detail and strong organizational skills. Ability to multi-task a must.
• Team player, adaptable, and willing to go the extra mile.

PHYSICAL AND MENTAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit; talk or hear; and use hands to finger, handle, or touch objects or controls. The employee is regularly required to stand and walk. On occasion, the incumbent may be required to stoop, bend, or reach above the shoulders.
The employee must occasionally lift up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The position is primarily an office-based position with occasional visits to the plant floor.

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