Scheduling Coordinator

Position Information

Position Description & Details:

To efficiently and responsively coordinate course scheduling each term as well as assign rooms for classes that meet various needs, including those of disabled students and faculty.

To maintain updates to the master catalog of courses.

Maintain student records with grade changes made by academic departments.

To process grade changes and associated record updates.

To assist with registration and commencement ceremonies, and to assist the registrar as needed.

Adhere to all federal, state and institutional policies and procedures related to FERPA and student privacy.

Responsibilities:

Maintain Course Catalog and prepare University Curriculum Committee minutes, agendas, reports/addendums for Faculty Senate and special topics log.

Coordinate and Build Term Class Schedule, including related processes, such as academic calendar/term/session setup, dynamically dated courses/sections, special topics and general education lists for Catalog. Coordinate academic classroom scheduling in Ad Astra including optimization of classroom spaces and work with logistics of event scheduling as appropriate.

Process Grade Changes and Oversee Incomplete Grade Entry/Administrative Failure Process

Provide excellent customer service at all times (Student, visitor, coworker, management)

Ensure all processes for job duties are recorded in step-by-step training materials.

Work Schedule: 40 hours/week, Monday-Friday

Advertised Salary: $45,000/annually

Minimum Qualifications:

Baccaluareate degree

Work in a higher education setting, preferably in a Records or student services area.

Experience with Microsoft Office, particularly Word and Excel.

Preferred Qualifications:

Preferred familiarity with scheduling process; knowledge of the functions of Registrars Office and its responsibility to the campus

Experience with PeopleSoft and Ad Astra preferred

Applicant Materials Required: Cover Letter, Resume, References

Benefits:

NDSU offers a comprehensive benefits package with includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us

North Dakota State University is distinctive as a student focused, land-grant, research university. Our main campus is located in Fargo, ND with Extension Service and Research Experiment Station locations across the entire state. NDSU has been listed in the Top 100 public research universities in the United States for research and development in agricultural sciences, psychology and social sciences, based on reported research expenditures.

NDSU is an exciting place to work offering a stimulating and diverse environment richly populated with people pursuing life-long learning and personal growth. Employees often attend on-campus cultural events, lectures, athletic events and enjoy walks through our beautiful campus.

NDSU employs over 6000 full-time and part-time employees across the state, making it the second largest employer in the community. NDSU is the best college in ND, according to Money Magazine (September 2018). NDSU was named a 2019 Best Value College by Forbes. Fargo made Livability.com's top 10 list of cities to find a job and ranked at #11 for best places to live overall.

NDSU offers a wide array of professional opportunities including faculty, executive, managerial, professional, technical, paraprofessional, office support, servers and crafts/trades. Like a small city, NDSU operates 24 hours a day, seven days a week. Full time employees are offered a superb benefit package to include 100% company paid health insurance premiums and tuition assistance for employees and immediate family members. All of us at NDSU play an important role in serving our students and public constituencies. We encourage motivated and talented team members that thrive in a higher-ed environment to join our university!

Mission

We provide transformational education, create knowledge through innovative research, and share knowledge through community engagement that meets the needs of North Dakota and the world.

Additional Information

NDSU Compliance Plan for Federal Vaccine Mandate
President Biden has issued an Executive Order on Ensuring Adequate COVID Safety Protocols for Federal Contractors. NDSU is considered a Federal Contractor. The Federal Guidance requires federal contractors with a covered contract to conform to vaccination, masking, and physical distancing protocol. As a result, NDSU is notifying all its candidates that they must have received their full series of vaccinations (i.e., either two shots of Pfizer/Moderna or one shot of J&J) and provide proof to NDSU or have received a medical or religious exemption beginning January 4, 2022 or on first day of employment thereafter. More information about this requirement can be found at: NDSU Vaccine FAQ

No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.