ACCOUNTING/ADMINISTRATIVE ASSISTANT
- Employer
- Compass Group, North America
- Location
- Madison
- Salary
- Competitive
View more
- Industry
- Financial Services and Banking
- Role
- Administrative
- Job Type
- Long-Term
- Hours
- Full Time
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Posted Date: Dec 17, 2021
+ We are hiring immediately for ACCOUNTING/ ADMINISTRATIVE ASSISTANT position.
+ Location: MADISON, WI. Note: online applications accepted only.
WE MAKE IT EASY!
+ You can now chat or text-to-apply, in addition to our standard online apply. Just text JOB to 75000 & search for the requisition ID number 938369 . Click here () to view more.
If you have a positive attitude and a love for learning, you may be interested in joining our team.
Canteen is a national vending machine operating company offering vending, office coffee service and dining services through a company and franchise network of over 200 locations in 48 states. Canteen's track record of innovation began in 1929, when company founder Nathaniel Leverone built his business strategy around three timeless principles: integrity, customer focus and innovation.
Job Summary
Canteen is seeking an Accounting/Administrative Assistant, this role will report directly to the Office Manager.
+ A/P Specialist
+ Process all A/P for 3 branches
+ Ensure all payables are processed/uploaded prior to period close and calculate any necessary accruals for anything not processed within period
+ Ensure Pcard expense reports that include company payables are entered/submit/approved in timely/monthly fashion
+ Review and reconcile all monthly vendor statements
+ Follow-up with vendors on any missing invoices/credit memos
+ Work directly with vendors to resolve any account discrepancies
+ Maintain A/P Tracking list for district
+ A/P filing
+ Payroll Back-Up
+ Process payroll for all 3 branches on a semi-regular basis and serve as main back-up for current Payroll coordinator
+ Payroll filing
+ Cash Room Back-Up
+ Learn all aspects of cash room duties and work in cash room 2-3 days/week (~2 hours/day)
+ Subject to change based on growth, cash room needs/deposit volume, seasonal fluxes
+ Primary cash room back-up when regular personnel on vacation/unavailable
+ Assist with general admin/accounting work as needed
+ Phones, filing, etc.
+ Based out of Madison, WI office but periodic travel to Rockford, IL branch as needed for training and back-up support.
Preferred Qualifications
+ Strong knowledge of Microsoft Office products with an emphasis on Excel
+ Prior A/P experience - SAP experience a plus
+ Dependable - working in a team environment with weekly/monthly deadlines
+ Adaptable/flexible - adapt well to changing systems/processes and willingness to cross-train in multiple areas to help with workload and back-up coverage if needed
+ Detail-oriented - accuracy is a key component of this position
+ Autonomous/Independent - able to work independently without needing much oversight but willing to ask questions when more information/understanding is needed
Full time associates at Canteen are offered many fantastic benefits such as:
+ Medical
+ Dental
+ Vision
+ Flexible Spending Accounts (FSAs)
+ Commuter Benefits
+ Wellness Program
+ Employee Assistance Program
+ Life Insurance for Associates and Eligible Dependents
+ Short Term Disability (STD) and Long Term Disability (LTD)
+ Accidental Death & Dismemberment (AD&D) Insurance
+ Discount Marketplace
+ And other voluntary benefits
About Compass Group: Achieving leadership in the foodservice industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. *Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance).
Req ID: 938369
Canteen
+ We are hiring immediately for ACCOUNTING/ ADMINISTRATIVE ASSISTANT position.
+ Location: MADISON, WI. Note: online applications accepted only.
WE MAKE IT EASY!
+ You can now chat or text-to-apply, in addition to our standard online apply. Just text JOB to 75000 & search for the requisition ID number 938369 . Click here () to view more.
If you have a positive attitude and a love for learning, you may be interested in joining our team.
Canteen is a national vending machine operating company offering vending, office coffee service and dining services through a company and franchise network of over 200 locations in 48 states. Canteen's track record of innovation began in 1929, when company founder Nathaniel Leverone built his business strategy around three timeless principles: integrity, customer focus and innovation.
Job Summary
Canteen is seeking an Accounting/Administrative Assistant, this role will report directly to the Office Manager.
+ A/P Specialist
+ Process all A/P for 3 branches
+ Ensure all payables are processed/uploaded prior to period close and calculate any necessary accruals for anything not processed within period
+ Ensure Pcard expense reports that include company payables are entered/submit/approved in timely/monthly fashion
+ Review and reconcile all monthly vendor statements
+ Follow-up with vendors on any missing invoices/credit memos
+ Work directly with vendors to resolve any account discrepancies
+ Maintain A/P Tracking list for district
+ A/P filing
+ Payroll Back-Up
+ Process payroll for all 3 branches on a semi-regular basis and serve as main back-up for current Payroll coordinator
+ Payroll filing
+ Cash Room Back-Up
+ Learn all aspects of cash room duties and work in cash room 2-3 days/week (~2 hours/day)
+ Subject to change based on growth, cash room needs/deposit volume, seasonal fluxes
+ Primary cash room back-up when regular personnel on vacation/unavailable
+ Assist with general admin/accounting work as needed
+ Phones, filing, etc.
+ Based out of Madison, WI office but periodic travel to Rockford, IL branch as needed for training and back-up support.
Preferred Qualifications
+ Strong knowledge of Microsoft Office products with an emphasis on Excel
+ Prior A/P experience - SAP experience a plus
+ Dependable - working in a team environment with weekly/monthly deadlines
+ Adaptable/flexible - adapt well to changing systems/processes and willingness to cross-train in multiple areas to help with workload and back-up coverage if needed
+ Detail-oriented - accuracy is a key component of this position
+ Autonomous/Independent - able to work independently without needing much oversight but willing to ask questions when more information/understanding is needed
Full time associates at Canteen are offered many fantastic benefits such as:
+ Medical
+ Dental
+ Vision
+ Flexible Spending Accounts (FSAs)
+ Commuter Benefits
+ Wellness Program
+ Employee Assistance Program
+ Life Insurance for Associates and Eligible Dependents
+ Short Term Disability (STD) and Long Term Disability (LTD)
+ Accidental Death & Dismemberment (AD&D) Insurance
+ Discount Marketplace
+ And other voluntary benefits
About Compass Group: Achieving leadership in the foodservice industry
Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity. *Los Angeles applicants: Compass Group will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring (Ban the Box ordinance).
Req ID: 938369
Canteen
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