Accounts Payable Specialist

The Accounts Payable Specialist is responsible for full cycle accounts payable processing and related tasks. The Accounts Payable Specialist works under direct supervision of the Accounts Payable Manager.

• Review and process invoices for purchased goods, contract services, expense reports, customer refunds and other invoices in accordance with accounting principles and Company policies and procedures

• Ensure the timely completion of A/P disbursement runs including checks, wires, and ACH payments.

• Monitor for missing or duplicate invoices

• Ensure that all invoices are properly approved and are properly coded to the general ledger to ensure accuracy of financial data; perform the data entry of invoices and balancing in the accounting system

• Ensure the appropriate application of sales and/or use tax on all invoices, partnering with the accounting team and other internal business partners as needed

• Respond to vendor inquiry and communications on a timely basis to maintain the vendor relationship

• Research, analyze, and resolve vendor invoice issues using established procedures

• Actively utilize the Company's PO system to perform three-way match and research & resolve discrepancies, such as price or quantity (merchandise vendors only)

• Research and review aged open receipts to identify and resolve issues (merchandise vendors only)

• Assist in preparation of 1099 forms for year-end

• Maintain paper and electronic records (filing, faxing, scanning and retrieval).

• Organize invoices pending entry or payment so that others on the team can easily assist as needed

• Update spreadsheets and tracking logs

• Assist as needed to perform other related duties and special projects as directed by the Accounts Payable Manager

Basic Qualification:

• 2 + years' experience in Accounts Payable or related field required. In a retail environment (preferred)

• Basic knowledge of accounting principles, including AP coding and approval processes

• Basic computer system proficiency, including MS Office Suite. Familiarity with Accounting software (preferred)

• Must have a good attendance record and be punctual

• Focus on the Customer: You inspire and delight your customers

• Be Genuine: Your communication style is respectful, effective and sincere

• Take Ownership: You are committed, responsible and provide solutions

• Achieve Results: You meet and exceed goals and expectations

Base Compensation: $19.50 - $24.00 per hour depending on experience

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