Administrative Assistant
- Employer
- Altru Health System
- Location
- Grand Forks, ND
- Salary
- Join our team!
View more
- Industry
- Healthcare
- Role
- Administrative
- Job Type
- Long-Term
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Job Details
Job Summary
The Administrative Assistant is responsible for diverse and confidential administrative and technical duties. This position independently plans, organizes and coordinates activities to ensure efficient and effective work flow. The Assistant schedules and manages meetings and relationship development among departments, special functions, projects or presentations, travel and assists with budget process and monitoring revenue and expenses. The Administrative Assistant serves as liaison with internal and external customers and provides support for the division as needed.
Essential Job Functions
Driving Requirements
Driving Category
Occasional Driver
License, Certification & Registration
Title
Credentialing Body
Timeframe When Needed
Verified By
Driver's License with Acceptable Driving Record
Drivers License - Current State Licensed
Prior to Start Date
HR Primary Sources
Education & Experience
Degree/Diploma
Program of Study
Required/Preferred
Associate's
Business
Or
Associate's
Related Field
Preferred
Experience
Required/Preferred
A minimum of 2 years of related experience
Required
Knowledge & Skills
Title
Required/Preferred
Demonstrates the ability to use various software programs.
Required
Demonstrates excellent customer service skills.
Required
Demonstrates proficient computer skills with a high degree of accuracy - variety of computer tasks.
Required
Demonstrates the ability to effectively communicate both verbally and in written format.
Required
Physical Demands
Frequency 8 Hour Shift 10 Hour Shift 12 Hour Shift Rarely (1-4%) 1-19 min 1-24 min 1-29 min Occasionally (5-33%) 19 min-2.6 hrs 24 min-3.3 hrs 29 min-3.9 hrs Frequently (34-66%) 2.6-5.3 hrs 3.3-6.6 hrs 3.9-7.9 hrs Continuously (67-100%) 5.3-8 hrs 6.6-10 hrs 7.9-12 hrs
Activity
Frequency
Sit
Frequently (34-66%)
Stand
Occasionally (5-33%)
Walk
Occasionally (5-33%)
Stoop/Bend
Occasionally (5-33%)
Reach
Frequently (34-66%)
Climb
Not Applicable
Crawl
Not Applicable
Squat/Crouch/Kneel
Occasionally (5-33%)
Twist
Occasionally (5-33%)
Handle/Finger/Feel
Continuously (>67%)
See
Continuously (>67%)
Hear
Continuously (>67%)
Weight Demands
Activity
Amount
Lift - Floor to Waist Level
Sedentary (
Carry
Sedentary (
Push/Pull
Sedentary (
Slide/Transfer
Not Applicable
Working Conditions
Condition
Frequency
Indoor
Continuously (>67%)
Outdoor
Not Applicable
Extreme Temperature
Not Applicable
Employee Health
Functional Assessment
Hazardous Drug Exposure
Fit Testing Required
Not Applicable
No
No
The Administrative Assistant is responsible for diverse and confidential administrative and technical duties. This position independently plans, organizes and coordinates activities to ensure efficient and effective work flow. The Assistant schedules and manages meetings and relationship development among departments, special functions, projects or presentations, travel and assists with budget process and monitoring revenue and expenses. The Administrative Assistant serves as liaison with internal and external customers and provides support for the division as needed.
Essential Job Functions
- Schedules and coordinates arrangements for a variety of meetings. Coordinates room and food arrangements, agenda and required materials. Records, publishes and maintains meeting minutes that accurately reflect the discussions/outcomes.
- Provides support for leaders as assigned (e.g. telephone coverage, mail processing, etc.). Maintains accurate information and communicates promptly the messages requiring immediate attention. Assists with daily activities, such as schedules, correspondence, documents, special reports, etc., to ensure the effective and efficient operation of their office. Advises leaders of significant and unexpected variances. Serves as a resource/liaison for internal and external staff.
- Exercises independent judgment in planning, organizing, and prioritizing workload. Accepts responsibility to make these decisions and is held accountable. Maintains records, compiles statistical data and coordinates appropriate action on tasks, special documents and reports requiring routine or periodic revisions, renewal and/or distribution. Ensures that invoices are handled appropriately and within the required timeframe.
- Coordinates travel arrangements in a cost-effective way, i.e., air and hotel reservations, workshop registration, expense monies, etc. Monitors expenses related to travel, education and licensure.
- Completes and monitors time and attendance activities.
- Performs other duties as assigned or needed to meet the needs of the department/organization.
- Demonstrates understanding and follows infection control policies and procedures according to standard operating procedure.
- Maintains requirements for age specific competencies for the position and demonstrates the knowledge or principles of growth and developments and the skills necessary to provide patient/customer care/services.
- Demonstrates knowledge and understanding of and compliance with:
- All pertinent safety, health and environmental policies, procedures and guidelines.
- Working safely, without causing harm or risk to self, others or property.
- The work environment safety procedures and prompt reporting of unsafe practices, procedures, accidents, injuries or other safety violations to the Leader.
- The use of all safety equipment and personal protective equipment.
Driving Requirements
- Professional Drivers: Persons who drive as their main responsibility OR transport passengers or hazardous materials.
- Frequent Drivers: Persons whose main responsibility is not driving, but drive daily or almost daily.
- Occasional Drivers: Persons who drive from once per month to as frequently as once per week.
- Infrequent Drivers: Persons who are generally not expected to drive.
Driving Category
Occasional Driver
License, Certification & Registration
Title
Credentialing Body
Timeframe When Needed
Verified By
Driver's License with Acceptable Driving Record
Drivers License - Current State Licensed
Prior to Start Date
HR Primary Sources
Education & Experience
Degree/Diploma
Program of Study
Required/Preferred
Associate's
Business
Or
Associate's
Related Field
Preferred
Experience
Required/Preferred
A minimum of 2 years of related experience
Required
Knowledge & Skills
Title
Required/Preferred
Demonstrates the ability to use various software programs.
Required
Demonstrates excellent customer service skills.
Required
Demonstrates proficient computer skills with a high degree of accuracy - variety of computer tasks.
Required
Demonstrates the ability to effectively communicate both verbally and in written format.
Required
Physical Demands
Frequency 8 Hour Shift 10 Hour Shift 12 Hour Shift Rarely (1-4%) 1-19 min 1-24 min 1-29 min Occasionally (5-33%) 19 min-2.6 hrs 24 min-3.3 hrs 29 min-3.9 hrs Frequently (34-66%) 2.6-5.3 hrs 3.3-6.6 hrs 3.9-7.9 hrs Continuously (67-100%) 5.3-8 hrs 6.6-10 hrs 7.9-12 hrs
Activity
Frequency
Sit
Frequently (34-66%)
Stand
Occasionally (5-33%)
Walk
Occasionally (5-33%)
Stoop/Bend
Occasionally (5-33%)
Reach
Frequently (34-66%)
Climb
Not Applicable
Crawl
Not Applicable
Squat/Crouch/Kneel
Occasionally (5-33%)
Twist
Occasionally (5-33%)
Handle/Finger/Feel
Continuously (>67%)
See
Continuously (>67%)
Hear
Continuously (>67%)
Weight Demands
Activity
Amount
Lift - Floor to Waist Level
Sedentary (
Carry
Sedentary (
Push/Pull
Sedentary (
Slide/Transfer
Not Applicable
Working Conditions
Condition
Frequency
Indoor
Continuously (>67%)
Outdoor
Not Applicable
Extreme Temperature
Not Applicable
Employee Health
Functional Assessment
Hazardous Drug Exposure
Fit Testing Required
Not Applicable
No
No
Company
Do what you love. Make a difference. Join our team of over 4,000 health professionals and support staff committed to caring for the region for more than 100 years.
At Altru Health System, we are serious about providing an exceptional patient experience and positively impacting the communities we serve. Our physician-led, community-owned, not-for-profit health system serves over 225,000 residents in northeast North Dakota and northwest Minnesota. We are a proud member of the Mayo Clinic Care Network.
If reasonable accommodation is needed to apply or interview for a position, please contact careers@altru.org or 701.780.5123.
Company info
- Website
- http://www.altru.org/careers/
- Telephone
- 701-780-5123
- Location
-
Grand Forks
North Dakota
US
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