Skip to main content

This job has expired

CHIEF OF STAFF/ESTATE MANAGER 250K + base (hybrid/remote)

Employer
Career Group
Location
Minneapolis
Salary
250000.00 USD Annual

View more

CHIEF OF STAFF / ESTATE MANAGER 250k + base (hybrid / remote)
Lovely couple is sin need of a Chief of Staff/ Director of Properties to oversee homes in NYC, Long Island, Palm Beach and Aspen. No office time necessary, but advance trips to properties are a must. Exceptional opportunity

Estate Management
??? Supervise estate-wide organization, budgets, purchasing, and maintenance
??? Serve as the main point of contact for the Principals, their guests, and key staff
??? Direct communication with staff regarding the principals' and guest schedules, service standards, and system operations
??? Implement improvements, establish protocols, and initiate good neighbor relations
??? Research and implement new protocols and standards to keep in compliance with state and federal employment laws
??? Handle HR duties, from sourcing to termination, including payroll, scheduling, timekeeping, reimbursements, uniform purchases, staff meetings, employee reviews and warnings, job descriptions, conflict resolution, and post-employment support
??? Train and coach a staff comprised of household managers, butlers, property managers, personal assistants, yacht captains, chefs, nannies, housekeepers, housemen, consultants, etc.
??? Communicate daily with house manager, consultants, and service suppliers regarding operations, including smart home technology, HVAC systems, IT, maintenance, and security
??? Handle international travel plans, including apartment/villa rentals, contracts, staffing, logistics, budgets, security, ground transportation, currency, and mobile data plans
??? Oversee safety and security protocols for residents, guests, and staff regarding fire and cyber security
??? Keep track of petty cash, foreign currency, and household checkbooks
??? Manage organic gardens and landscaping, including liaising with gardeners and chef to ensure fulfillment of requests

Owner's Representative
??? Liaise with architects, designers, and construction companies on renovations
??? Review and approved proposals and invoices for accuracy, designate Signator on proposals and contracts, and provide oversight of work being conducted, schedules, cost and quality control
??? Negotiate pricing and/or multiple bids for projects, worked closely with accounting department to assure timely payments
??? Work with architects and contractors and designers regarding construction, renovations, change orders, and upgrades
??? Collaborate with designers concerning replacement items, storage, and upkeep of custom furniture, linens, and fine silver

Event Management
???Coordinate event design schedules, walkthroughs, vendor/caterer selections, florals design, insurance, valet/transportation, signature cocktail and wine pairings, rentals, neighbor letters, staff coordination, entertainment/music, security, budgets, and clean-up
??? Organize family milestone events, political fundraisers, and philanthropic endeavors
??? Plan menus with chefs that incorporated in-season and sustainable ingredients, especially produce from the estate's organic gardens and orchards

Guest Services
??? Ensure 5-star service was provided at every residence and on every plane and yacht
???Serve as the communications hub for the principals and their guests regarding schedules, stays, events, and entertainment
??? Organize annual guest transportation, accommodations, dietary restrictions/requirements, and communications for guests

Art Collection Management
??? Manage oversight of the art collection, including acquisitions and deaccessioning, museum loans, transport, insurance schedules, installations, restoration works, and storage coordination
??? Coordinate the principals' concerns with galleries, auction houses, and art advisors
??? Produce physical catalogs for each property location with artist biographies and work details
??? Manage inventories of fine jewelry, objets d'art, and antique furniture

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Get job alerts

Create a job alert and receive personalized job recommendations straight to your inbox.

Create alert