Conference Event Coordinator - Remote

Our client is hiring for a Conference Event Coordinator in Rutherford, New Jersey. In this role, you will be responsible for executing logistics for medical education events and ensuring commitments are met on-schedule and within budget. This is a 100% remote role offering between $18-$20/hour.

Industry: Pharmaceutical Marketing

HumanEdge Perks:

• Weekly direct deposit
• Referral bonus program
• 24/7 support before, during and after your assignment
• Additional benefits available once qualified

As the Conference Event Coordinator, you will:

• Maintain consistent communication with sales representatives, faculty and internal staff throughout the meeting planning process
• Become the daily point of contact for pharmaceutical field representatives and Speakers
• Coordinate and plan full event logistics
• Source venues, negotiate fees and plan event menus within customer guidelines and policies
• Communicate daily with 3rd party vendors such as AV and Travel
• Adhere to performance metrics, standard operation processes and procedures
• Run reports daily to manage workload and tasks
• Perform Database and budget management
• Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements
• Coordinate payment with venues/caterers
• Daily communication with sales representatives and faculty
• Review all contracts for accuracy/ensure client compliance requirements are met
• Ensuring all meeting materials are complete and accurate
• Work closely with other team members to ensure successful execution of meetings
• Adherence to various policies (i.e. confidentiality, sensitive communication, intellectual property)

Education:

• College degree preferred

Experience & Skills:

• Conference/Event experience
• Proficient in Gmail and Microsoft Office Product Suite
• Professional demeanor
• Excellent communication skills both verbal and written
• Willing to work overtime
• Excellent interpersonal, customer service and organizational skills
• Exceptional attention to detail
• Good oral and written communication skills to successfully manage high phone and email volume
• Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities
• Ability to work flexible schedules and/or extended hours to meet clients' business needs
• Ability to maintain productivity while performing repetitive planning tasks for 7.5 hours daily
• Proficiency in MS-Office, Word, Excel and Outlook