Administrative Assistant

Position Information

As the state's 4-H youth development program we create supportive learning environments for youth and adults to reach their full potential as capable, competent and caring citizens. 4-H is both a program and an organization with the Center for 4-H Youth Development providing state-level support to the 53 field offices of the NDSU Extension Service where the program is conducted.

Position Description & Details:

The Administrative Secretary provides administrative support to the NDSU Extension 4-H program, staff and related entities. This includes Center for 4-H Youth Development staff, 20% support to the 4-H Foundation, Extension staff working in the 53 county offices of Extension and adult volunteers supporting the 4-H program. Major duties of this position include managing databases, fund accounting, utilizing PeopleSoft and using other proprietary accounting software, event/meeting coordination, preparing correspondence, reports and other forms of communication related to 4-H. The fund accounting responsibilities includes grants and contracts held by the department and related entities.

Responsibilities:

• Utilize relational databases to manage information related to the North Dakota 4-H Program and associated entities (ND 4-H Foundation)
• Manage program and fund accounts related to the North Dakota 4-H Program and associated entities. This includes grants and contracts related to the department and program including employee travel, accounts payable vouchers and purchasing card. Hiring process support and work/time approval for student worker and temporary positions.
• Provide administrative support to faculty and program staff in the Center for 4-H related to event management, educational materials coordination, data management, projects, scheduling and reports
• Perform administrative support duties for day-to-day operations of the Center for 4-H Youth Development, program, staff and related entities.
• Work collaboratively as a team member with other staff.

Work Schedule:

8:00 a.m. to 5:00 p.m. Monday-Friday

Advertised Salary:

$36,000 +

Minimum Qualifications:

• Associates Degree or 3 years experience
• Valid driver's license.
• 2 years of related administrative support or accounting experience
• Ability to work on a team to accomplish related results as needed.
• Knowledge and expertise in financial account management and relational databases (PeopleSoft),
• Strong PC skills required including Adobe, internet and all Microsoft Programs: Word, Excel, Outlook, etc.
• Advanced reporting, collecting, analyzing, and summarizing data.
• Extremely detailed oriented.
• Organizational and customer service skills.
• Ability to communicate clearly, professionally, and concisely both orally and in writing.
• Ability to work independently with minimal supervision and in a team environment.
• Ability to exercise discretion and sound judgment.
• Outdoing, honest, and friendly demeanor with a good work ethic.
• Preferred knowledge of grant requirements.
• Ability to adapt to changing needs.
• Highly effective interpersonal skills, problem solving skills, and have the ability to manage priorities and workflow, work well under pressure, and consistently meet deadlines.

Preferred Qualifications:

• Associates degree in accounting, economics or related field.
• 5 years of related administrative support experience and/or accounting experience.
• Preferred knowledge of grant requirements.
• Experience with PeopleSoft, Microsoft Programs (Word, Excel, Outlook, etc.).
• Online, website and other web-based data management experience.

Applicant Materials Required:

• Resume
• Cover Letter
• Three References

Benefits:

NDSU offers a comprehensive benefits package with includes single or family health insurance coverage with premiums paid for by the university - with an effective date for new employees the first of the month following date of hire. Other benefits include, wellness benefits, basic life insurance, retirement plan, tuition waiver, annual leave, EAP, sick leave and holiday pay. Optional benefits include supplemental life, dental, vision, long-term care insurance, flexible spending account, and supplemental retirement plans.

About Us

North Dakota State University is distinctive as a student focused, land-grant, research university. Our main campus is located in Fargo, ND with Extension Service and Research Experiment Station locations across the entire state. NDSU has been listed in the Top 100 public research universities in the United States for research and development in agricultural sciences, psychology and social sciences, based on reported research expenditures.

NDSU is an exciting place to work offering a stimulating and diverse environment richly populated with people pursuing life-long learning and personal growth. Employees often attend on-campus cultural events, lectures, athletic events and enjoy walks through our beautiful campus.

NDSU employs over 6000 full-time and part-time employees across the state, making it the second largest employer in the community. NDSU is the best college in ND, according to Money Magazine (September 2018). NDSU was named a 2019 Best Value College by Forbes. Fargo made Livability.com's top 10 list of cities to find a job and ranked at #11 for best places to live overall.

NDSU offers a wide array of professional opportunities including faculty, executive, managerial, professional, technical, paraprofessional, office support, servers and crafts/trades. Like a small city, NDSU operates 24 hours a day, seven days a week. Full time employees are offered a superb benefit package to include 100% company paid health insurance premiums and tuition assistance for employees and immediate family members. All of us at NDSU play an important role in serving our students and public constituencies. We encourage motivated and talented team members that thrive in a higher-ed environment to join our university!

Mission

We provide transformational education, create knowledge through innovative research, and share knowledge through community engagement that meets the needs of North Dakota and the world.

Additional Information

No Smoking Notice:

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. § 23-12-10.

EO/AA Statement:

North Dakota State University is an Equal Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, color, gender expression/identity, genetic information, marital status, national origin, participation in lawful off-campus activity, physical or mental disability, pregnancy, public assistance status, race, religion, sex, sexual orientation, spousal relationship to current employee, or veteran status, as applicable.

Veteran's Preference Notice:

This position is subject to North Dakota Veteran's Preference requirements.