Director of Facilities and Operations

About the Job

Position

Full-time position as Director of Facilities and Operations . The anticipated salary range is $77,000-$100,000 plus an excellent benefits package.

Responsibilities

• Develop appropriate systems to direct, coordinate, and supervise all functions/activities of campus facilities and operations including planning, assigning, monitoring, supervising and overall responsibility for the work of unit personnel.
  
• Build effective and productive relationships with appropriate Twin Cities administrators and staff at all levels regarding compliance with University policies & procedures, building codes/permits, University approval processes, architectural reviews, state & federal guidelines, legal requirements and other administrative functions.
  
• Responsible for developing and implementing project plans that combine and balance human and financial assets with productivity and expected outcomes.
  
• Prepare, manage and evaluate resources and budgets for all sub-groups for Facilities and Operations.
  
• Responsible for management and oversight of maintenance & operating expenses, cost estimates for operational requirements; and evaluating and summarizing operations & maintenance costs.
  
• Establish operations, maintenance and repair schedules/tracking systems, assign work; and train unit supervisory personnel.
  
• Ensure all preventative maintenance tasks are completed in a timely manner including task scheduling, tracking and recording/filing proper documentation.
  
• Responsible for the operation, maintenance and repair of plant mechanical, electrical and monitoring systems; cleaning and general maintenance of buildings, and related equipment.
  
• Regularly inspect public and mechanical areas and grounds to ensure compliance with University standards for maintenance and cleanliness.
  
• Oversee facilities condition assessments to establish priority for facility repair, replacement or renewal.
  
• Assist in the development of capital budget requests.
  
• Assist in the development of proposals to initiate work and capital projects, coordination and review of contract documents, and contractor compliance with University standards and contract documents.
  
• Review and approve department overhead budgets, expenditures, work orders and payables.
  
• Perform customary management functions to include regular communications, meetings, problem resolution, task assignment and assessment, and regular performance reviews and objective setting.
  
• Manage vendor relationships including communications, problem resolution, RFP and contract development, work schedules, compliance with design plans and legal regulations, and review and performance monitoring.
  
• Assure compliance with building codes, safety and environmental health requirements.
  
• Meet regularly with University customers and department representatives, insurance carriers, building inspectors, maintenance/operations contractors, engineers, and others involved in the operation and maintenance of campus buildings and property.
  
• Supervise sub departments and encourage/facilitate participation by unit personnel in professional development programs and opportunities to increase skills, knowledge base, safety awareness and compliance, and other work related competencies.
  
• Perform work group/ committee work and other responsibilities as assigned.
  

Qualifications

Minimum Qualifications

• Bachelor's degree
  
• Five years of experience with progressive responsibilities within Facilities Management ( FM) or related industry
  
• Three years supervisory experience; knowledge of regulations pertaining to FM and building industries; knowledge of FM maintenance and operations best practices
  
• Experience developing/monitoring capital project projects and preparing/managing FM budgets
  
• Experience in design, scheduling, budgeting, and construction implementation
  
• Experience using appropriate software including c omputerized maintenance management systems; demonstrated ability to establish performance parameters; excellent time management, project management, presentation, and interpersonal skills
  
• Commitment to implementing sustainability and energy efficiency initiatives
  

Preferred Qualifications

• Industry recognized certification such as Certified Facility Manager (CFM), Facility Management Advisor (FMA), or Real Property Administrator (RPA)
  
• Eight years progressive experience as Facilities Manager or equivalent
  
• Experience operating, maintaining, and repairing a large nonresidential or multiple building facility
  
• Experience supervising trade workers, boiler operators, subcontractors, and unit supervisors
  
• Experience providing day-to-day management of operations, life safety, landscaping, building operations & maintenance, capital projects, renovation, and new construction
  
• Experience working effectively with organized labor
  
• Experience working in a mid-sized government or educational institution.
  

Benefits

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Scholarship
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

Please visit the Office of Human Resources website for more information regarding benefits.

How To Apply

Review of applications will begin immediately, and will continue until the position is filled. Application materials will include a current resume or curriculum vita, a cover letter, and a list of 3-5 professional references. Visit https://employment.umn.edu for complete instructions on how to apply electronically. Please include a copy of college transcripts. Calls of inquiry welcome by contacting Tricia Sanders, Director of Finance and CFO by email: sand0803@crk.umn.edu or phone: 218-281-8326.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu.

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

Please note: All employees at the University of Minnesota are required to comply with the University's Administrative Policy: COVID-19 Vaccination and Safety Protocol by either providing proof of being fully vaccinated on their first day of employment, or complete a request for an exemption for medical exemption or religious reasons. To learn more please visit: https://safe-campus.umn.edu/return-campus/get-the-vax

About the U of M

University of Minnesota, Crookston (UMC)

The University of Minnesota Crookston (UMN Crookston) is dedicated to equitable and inclusive education as well as to its access mission as a land-grant university. With an enrollment of 1,800 degree-seeking students spanning on-campus and online programs, UMN Crookston serves the highest proportions of first generation, low-income, rural, and adult learner populations within the University of Minnesota system. The racial diversity of the student body is significantly higher than that of the region, and UMN Crookston is strategically committed to expand this advantage by further diversifying its faculty, student affairs staff, and student body. As a part of its commitment to comprehensive equity and inclusion, UMN Crookston is a leading educational provider for college students from rural communities, and the university partners with several regional high schools to offer non-degree dual-enrollment courses for high school students. Approximately 750 of UMN Crookston's degree-seeking students complete courses on campus, two-thirds of whom live in the university's exceptional residence hall facilities.

Located in the growing college town of Crookston, Minnesota, UMN Crookston proudly carries on a tradition of over a century of educational service to northwestern Minnesota. UMN Crookston delivers educational programs that build upon a broad academic foundation and combine theory, practice, and hands-on experimentation. Since 1993, UMN Crookston has equipped all on-campus students and faculty with laptop computers leveraging the most current technology resources to enhance the student/faculty experience. Among its largest academic programs are majors in equine and animal science, agronomy, management, marketing, healthcare management, and communication. UMN Crookston has received national recognitions for the value of its education, affordability, and impact on social mobility. U.S. News recently named UMN Crookston as its top "Midwest Top Public Regional College."