Administrative Assistant for Faculty

Description

The purpose of this position is to assist the School of Law faculty and staff with a wide variety of administrative tasks. Some of these tasks include proofreading and duplicating exams; correspondence; research materials, student papers and assignment collections; coordinating book orders, purchasing and maintaining office supplies; preparing and administering student evaluations; management of faculty mail, posting class information, assisting with legal research, documentation of contact lists; and assistance for some student organizations.

Position Benefits

Benefits include single or family health care coverage (UND pays the full premium), $12,000 in basic life insurance, employee assistance program, retirement plans with generous employer contributions, annual & sick leave in addition to 10 paid holidays.

Optional benefits include supplemental life, dental, vision, flexible spending account, supplemental retirement plans.

UND also offers an employee tuition waiver and a variety of professional development opportunities.

Find out more about UND's great benefits and perks here!

Duties & Responsibilities

• Provide administrative support for all law school full-time and part-time faculty
  • Serves as front-line representation of faculty at UND School of Law
  • Proofreading, editing, scanning, typing, and management of faculty professional materials.
  • Retrieve and sort faculty mail and prepare outgoing mail for faculty
  • Post class information for students including cancellations
  • Coordinate and collect anonymous student evaluations for faculty; prepare and administer exam reviews with students in person and digitally
  • Collect and return student papers and assignments and exams
  • Duplicate exams and other materials
  • Coordinate book orders between professors and bookstore, order desk copies for professors
  • Curate, document, and provide book requirements
  • Manage and schedule meetings and appointments for faculty and students
  • Purchase and inventory office supplies
  • Provides initial evaluation of completion on assignments for faculty prior to grading
  • Assistance with grading tasks including creation of grade sheets, formulas, and calculations
  • Utilize Blackboard and Zoom to print off materials, maintain attendance, and grading materials for faculty
  • Records management for faculty including digitalizing documents, attendance records, and research materials
  • Conducting legal research for faculty projects and academic writing projects
  • Assistance with student organization as faculty/staff requires including mass correspondence management
  • Assist students and professors with moot court competitions
  • Design and order evidence information for mock trials
  • Assist with proofing and coding on final exams for upload into system
• Provide administrative support for faculty hiring committee.
  • Arrange travel for all prospective faculty hires including air fare, lodging, and rentals
  • Arrange and coordinate interview schedule with prospective faculty, current faculty, current students and Dean.
  • Maintain resume materials (hardcopies/digital) for faculty to review incoming material
  • Creation and maintenance of online data base for faculty to utilize with applicant information
  • Contact applicants and schedule Zoom/Teams interviews
  • Notify applicants that they are not being considered
  • Set up offices for new faculty members including ordering of paper supplies and equipment moving requests
• Provide additional administrative support for other law school departments including the Dean’s Office, Experiential Education programs, and student organizations.
  • Greet guests to school and provide general information, directions
  • Provide back-up assistance in the Dean’s office

Required Competencies

• Excellent written and verbal communication and interpersonal skills.
• Must have the ability to develop and maintain strong business relationships and the demonstrated ability to collaborate with all levels of the law school faculty, staff, and student body.
• Must have the ability to work independently and handle multiple priorities and deadlines simultaneously.
• Must have strong editing and proofreading skills.

Minimum Requirements

• Four years of directly related work experience; may substitute education for directly related work experience
• Proficient skills in MS Word, Excel, PowerPoint, Outlook, DocuSign, and Adobe Acrobat Pro software.
• Successful completion of criminal history records check.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the US and to complete the required employment eligibility verification form upon hire.

Preferred Qualifications

• 2 years professional experience working as an administrative assistant.

Minimum Hiring Salary/Position Classification

$32,000 annual salary, Full-time, non-exempt, benefitted position

Work Schedule

Monday - Friday, 8:00 a.m. - 4:30 p.m.

To Apply

For full consideration, all application materials must be fully submitted by 11:59PM on the closing date.

Additional Information

To find out why living and working in Greater Grand Forks is way cooler, check out Grand Forks is Cooler.

All information listed in this position announcement will be used by Human Resources, the Hiring Department, and EO/Title IX for screening, interviewing and selection purposes.

Confidentiality of Application Materials

Pursuant to NDCC 44-04-18.27, applications and any records related to the applications that identify an applicant are confidential, except records related to the finalists of the position, which are open to the public after the search committee has identified the top three or more finalists who will be invited to campus.

EEO Statement

The University of North Dakota is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or other protected characteristic. Women, minorities, veterans, individuals with disabilities, and members of other underrepresented groups are especially encouraged to apply. Applicants are invited to provide information regarding their gender, race and/or ethnicity, veteran’s status and disability status as part of the application process. This information will remain confidential and separate from your application.

Veteran’s Preference

Veterans claiming preference must submit all proof of eligibility by the closing date. Proof of eligibility includes a DD-214 showing character of service or NGB 22 and if claiming disabled status, a current letter of disability from the VA dated within the last 12 months.

Clery Statement

In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the University of North Dakota publishes an Annual Security and Fire Safety Report. The report includes the university’s policies, procedures, and programs concerning safety and security, as well as three years of crime statistics for our campus. As a prospective employee, you are entitled to a copy of this report. The report and statistical data can be found online at UND.edu. You may also request a paper copy of the report from the UND Police Department located at 3851 Campus Road, Grand Forks, ND, 58202.